Receptionist

St. Francis Xavier ECDC; Stillwater (OK); On-site; USD 28,000 - 36,000; Full time

Job summary

The Receptionist at ECDC oversees front office operations and supports teaching staff as needed to ensure a welcoming, efficient environment for students and families. This role also assists with classroom needs when required and supports the director and staff in maintaining smooth daily operations.

A high school diploma or equivalent is required; background checks must be cleared. Experience in front office operations is preferred but not required, and the ability to multitask is essential.

Qualifications

• High school diploma or equivalent.
• Experience managing front office operations preferred but not required.
• Experience supervising others preferred but not required.
• Must pass State and Diocesan background checks.

Responsibilities

• Supports and upholds the philosophy of Catholic education and the mission of the school.
• Maintains confidentiality regarding school matters.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Designs and implements front office policies by establishing standards and procedures.
• Completes operational requirements by scheduling and assigning employees; following up on work results.
• Keeps Director informed of front office operations and any emerging issues among staff, parents and/or students.

Education

High School Diploma or equivalent

Tools

MS Office

Technology literacy

Job description

The Receptionist fulfills the mission of the ECDC by overseeing the operations of the school’s front office and helping in the classrooms when needed. The Receptionist assists the ECDC director, assistant director and staff by ensuring that the ECDC’s front office and classrooms operate effectively and efficiently. The Receptionist has decision‑making responsibilities within essential job functions, in keeping with ECDC policies.

What You'll Do

Supports and upholds the philosophy of Catholic education and the mission of the school

Maintains confidentiality regarding school matters

Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.

Designs and implements front office policies by establishing standards and procedures.

Completes operational requirements by scheduling and assigning employees; following up on work results.

Keeps Director informed of front office operations and any emerging issues among staff, parents and/or students.

Maintains office staff by orienting and training newly hired front office employees.

As needed, supports office needs by escorting students and visitors, covering the telephone and volunteer sign-in.

Maintains current and accurate records according to ECDC policy.

Communicates effectively within the school community.

Meets staff development guidelines as set forth by the Director and by DHS.

Demonstrates professionalism in conduct, demeanor, and work habits

Maintains a work schedule that maximizes availability to the ECDC, students and staff

Requirements

High school diploma or equivalent

Experience with managing front office operations preferred but not required

Experience supervising others preferred but not required

Must pass all State and Diocesan background checks

Nice To Have

Ability to work independently

Ability to work well with others

Skill in handling multiple tasks simultaneously

Skill in organizing and relating information in an understandable format

Skill in critical thinking and planning

Skill in job-appropriate technology

• Professional Development

Minimum Education : High School or Equivalent