ELC Front Office Receptionist

Grand Rapids Christian Schools; Grand Rapids (MI); On-site; USD 16,531 - 22,041; Part time

Job summary

Grand Rapids Christian Schools is seeking a Front Office Receptionist to join our ELC program in Grand Rapids, MI. The role supports a welcoming front office environment, manages visitors, and coordinates with staff for student pickup and dismissal.

The position is part-time, 15–20 hours per week, 2:30–5:30 p.m., and reports to the ELC Program Director. Strong secretarial and communication skills are essential to maintain a calm, organized office and assist with safety procedures.

Qualifications

• Outstanding secretarial, computer, and managerial skills including filing and keyboarding.
• Proficient in database management, planning, organizing, and accuracy.
• Excellent written and verbal English communication.
• Ability to use Google Apps, Word, Excel, and Outlook.

Responsibilities

• Warmly greets and assists students, staff and visitors.
• Maintains office security by locking and unlocking the main office.
• Answers and transfers phone calls.
• Communicates with ELC and Aftercare staff regarding student pickup and dismissal changes.
• Stores and distributes medications to students.
• Corresponds with maintenance personnel regarding building issues.
• Serves as a responder for injuries or crises.
• Other duties as assigned by the building administrative team.

Skills

Secretarial skills

Computer skills

Organizational skills

Communication skills

English proficiency

Tools

Google Apps

Microsoft Word

Excel

Outlook

Synergy

Job description

CONTRACT: Part-Time, Full Year (15–20 hours per week); 2:30–5:30 p.m.

REPORTS TO: ELC Program Director

COORDINATES WITH: Building Staff, GRCS Central Office, Other GRCS Administrative Assistant

POSITION SUMMARY

The Front Office Receptionist helps create a welcoming environment for the front office and the rest of the school. This includes clear and positive communication with students, staff, parents, and other visitors as well as management of the office in collaboration with other office staff.

RESPONSIBILITIES

• Warmly greets and assists students, staff and visitors
• Maintains office security by locking and unlocking the main office
• Signs in and directs guests to maintain building security
• Answers and transfers phone calls
• Communicates with ELC and Aftercare staff regarding student pickup and dismissal changes
• Maintains a neat, organized, and efficient office
• Stores and distributes prescription and over-the-counter medications to students
• Corresponds with maintenance personnel regarding building issues
• Serves as a responder for injuries or crises
• Other duties as assigned by the building administrative team

REQUIREMENTS

• Possesses a genuine love for and commitment to the Lord Jesus Christ, the cause of Christian education, and the work of Grand Rapids Christian High School and Grand Rapids Christian Schools.
• Creates and maintains a positive atmosphere in the office (friendly, cheerful, helpful, excellent telephone voice and manner, poised, "calm during a crisis", etc.)
• Demonstrates a professional attitude with parents, staff, and administration
• Has appreciation for and works well with constituents of diverse backgrounds
• Possesses outstanding secretarial, computer, and managerial skills including but not limited to: filing, keyboarding, database, planning, organizing, communicating, and accuracy
• Communicates effectively both in writing and orally with an excellent knowledge of the English language, grammar, and spelling
• Works well with others and flexibly deals with diverse perspectives, interruptions, frustrations, and emergencies
• Demonstrates initiative, uses time wisely, plans and organizes effectively
• Possesses proficiency/confidence in software programs such as the Google Apps, Microsoft Word, Excel and Outlook applications.
• Develops proficiency in Synergy, finding student information and schedules as needed

The Receptionist is a:

• Disciple of Christ
• Culturally Competent Professional
• Thoughtful Neighbor
• Creative Solution Finder
• Communicator and Collaborator