Receptionist

Evolving Solution Services; San Diego (CA); On-site; USD 25,000 - 33,000; Full time

Job summary

Evolving Solution Services is seeking a highly organized Receptionist to support the Sales department of a luxury automotive dealership. You will greet guests, manage calls, handle data entry, and keep front desk operations smooth to deliver an exceptional customer experience.

The role emphasizes professional communication, strong organizational skills, and the ability to multitask in a fast-paced, high-end environment; on-site schedule is Tuesday through Saturday, 10:00 AM–6:00 PM.

Qualifications

• High school diploma or equivalent.
• Minimum of 2 years of receptionist/front desk or customer service experience.
• Strong computer literacy with data entry and clerical tasks.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Excellent verbal and written communication skills.
• Strong organizational skills with attention to detail.
• Strong typing skills with accuracy.
• Ability to prioritize multiple tasks while staying professional.
• Proven customer service skills with focus on quality experience.
• Valid driver’s license and acceptable driving record.
• Ability to work independently while supporting Sales team.

Responsibilities

• Greet and welcome clients and visitors in a friendly, professional manner.
• Serve as the first point of contact for customers and provide exceptional service.
• Manage a multi-line phone system and direct calls to Sales team members.
• Answer inquiries and direct customers to the appropriate Sales representative.
• Maintain a professional, organized reception area.
• Communicate professionally with customers, guests, Sales team, and management.
• Perform accurate data entry across dealership systems and databases.
• Assist Sales with administrative and clerical tasks.
• Maintain organized customer records, paperwork, files, and documents.
• Type correspondence, reports, memos, and other documents as needed.
• Assist with correspondence and packages.
• Provide administrative support to Sales to ensure smooth daily operations.
• Support special projects and other duties as assigned.

Skills

Customer service

Data entry

Phone etiquette

Organizational skills

Attention to detail

Typing accuracy

Communication

Multitasking

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Position Summary

We are seeking a highly organized and professional Receptionist to support the day-to-day administrative operations of our Sales department within a luxury automotive dealership.

This position is ideal for someone who enjoys providing exceptional customer service, greeting guests, managing phone communications, data entry, and keeping the front desk and administrative operations running smoothly. The role focuses on creating a welcoming first impression for clients and visitors while providing administrative support to the Sales team and ensuring an exceptional customer experience.

Key Responsibilities

• Greet and welcome clients and visitors in a friendly, professional, and enthusiastic manner.
• Serve as the first point of contact for customers, providing exceptional customer service and creating a positive first impression.
• Manage a multi-line phone system, directing calls to the appropriate Sales team members while maintaining excellent phone etiquette.
• Answer customer inquiries and assist with directing customers to the appropriate Sales representative.
• Maintain a professional, organized, and welcoming reception area.
• Communicate professionally with customers, guests, Sales team members, and management.
• Perform accurate data entry across dealership systems, spreadsheets, and customer databases.
• Assist the Sales team with administrative and clerical tasks.
• Maintain organized customer records, paperwork, files, and other Sales department documentation.
• Type correspondence, reports, memos, and other documents as needed.
• Assist with incoming and outgoing correspondence, including emails and packages.
• Provide administrative support to the Sales team to help ensure daily operations run efficiently.
• Assist with special projects and other administrative duties as assigned.

Office Operations

• Ensure front desk and office supplies are adequately stocked.
• Maintain organized filing systems and Sales department records.
• Assist with scanning, copying, filing, and other general office duties.
• Collaborate with the Sales team to improve workflow efficiency and enhance the customer experience.

Qualifications

Required

• High school diploma or equivalent.
• Minimum of 2 years of previous experience in a receptionist, front desk, administrative, or customer service role preferred.
• Strong computer literacy with experience in data entry and clerical tasks.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Excellent verbal and written communication skills.
• Strong organizational skills with exceptional attention to detail.
• Strong typing skills with an emphasis on accuracy.
• Ability to prioritize multiple tasks while maintaining professionalism and accuracy.
• Proven customer service skills with a focus on providing a high-quality customer experience.
• Valid driver's license and an acceptable driving record.
• Ability to work independently while supporting a collaborative Sales team.

Preferred

• Bilingual candidates are highly desirable to assist our diverse clientele.
• Previous experience in automotive, luxury retail, hospitality, or dealership environments is a plus.
• Experience working with customers in a high-volume or fast-paced environment is preferred.

What We're Looking For

The successful candidate will demonstrate:

• Outstanding customer service and interpersonal skills.
• Professional and welcoming communication with customers, guests, and Sales team members.
• Strong organizational skills with exceptional attention to detail.
• Ability to multitask and remain composed in a fast-paced environment.
• Dependability, professionalism, and a positive attitude.
• Strong computer, administrative, and data entry skills.
• Ability to follow established processes while maintaining accuracy.
• Ability to work independently while supporting a collaborative Sales team.
• A polished and professional presence appropriate for a luxury automotive environment.
• On-site position within a luxury automotive dealership.
• Standard schedule is Tuesday through Saturday from 10:00 AM – 6:00 PM.
• Professional, customer-focused environment with frequent interaction with customers, visitors, and Sales team members.

Pay

$21.00 / hour

Join a team dedicated to delivering exceptional luxury experiences through world-class customer service and a premium automotive experience. You'll have the opportunity to work alongside a professional Sales team and interact with clients representing prestigious automotive brands while helping create a welcoming and memorable experience from the moment customers walk through the door.