Receptionist

Arlok; Oklahoma City (OK); On-site; USD 30,000 - 38,000; Full time

Job summary

ARL Bio Pharma, Inc. in Oklahoma City is seeking a reliable front office administrator and receptionist to handle a busy office. You will greet callers, route inquiries, manage messages, and perform data entry with precision.

Requirements include a high school diploma, 1 year in an office setting, proficiency with Microsoft Office, and strong communication skills. The role requires punctuality, confidentiality, and the ability to multitask in a professional environment.

Qualifications

• High school diploma required.
• 1 year office experience preferred.
• Experience with filing systems is a plus.
• Excellent written and verbal communication.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Receive and route calls; take messages.
• Maintain confidentiality and take messages.
• Mail, fax, or email documents to clients.
• Scan data and import into system.
• Update client accounts as requested.
• Perform general filing.

Skills

Interpersonal skills

Phone etiquette

Typing ability

Multitasking

MS Office

Organized

Education

High school diploma

Tools

Intact

Online filing system

Job description

We believe a comprehensive benefits package is not just important - it's essential for your well-being and success.

Position Summary...

This role is responsible for overall front office administrative and receptionist duties. Must be reliable, punctual, organized, and have a proven ability to multitask in a high paced office environment. The candidate must possess excellent interpersonal skills, professional phone etiquette, and typing ability (data entry). Familiarity with Microsoft Windows, Word, Excel and Outlook is preferred.

The Company is subject to certain federal regulations and directives regarding a drug free workplace. Because of the Company’s federal obligations and directives, as an employee of an analytical laboratory such as ARL Bio Pharma Inc., you will be subject to drug and alcohol testing, including random testing. Marijuana is one of the substances included in the drug panel screening. Possession of a medical marijuana license will not excuse you from the testing process, or the consequences of testing positive for marijuana.

Work Schedule: This is a full-time position. Days and hours of work are Monday through Friday, 9:00 a.m. to 6:00 p.m.

Essential Functions...

• Receive and route telephone calls to staff members; announce callers, take brief messages, pass messages via email system or connect callers to staff members direct line
• Maintain confidentiality and take accurate messages
• Mail, fax, or email time sensitive documents to clients
• Scan all data packets and import them into system
• Update and enter client accounts upon request
• Perform filing of related documents

Position Requirements...

• High school diploma
• At least 1 year experience of working within an office environment
• Experience with Intact or other online filing system is preferred
• 1-3 years of prior receptionist or administrative work is preferred
• Excellent written and oral communication skills
• Ability to work with a sense of urgency
• Strong reliability and punctuality
• Strong attention to detail
• Experience with answering multi-line phone systems
• Familiarity with Microsoft Office programs

Work Environment...

This job operates in a professional office environment. Attendance at the office is required. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands...

This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

AAP/EEO Statement

ARL Bio Pharma, Inc. provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, gender identity, national origin, disability, veteran status, genetics or any other characteristic protected by state, federal, or local law. ARL Bio Pharma, Inc. expressly prohibits any form of workplace harassment based on race, color, creed, religion, gender, age, sexual orientation, gender identity, national origin, disability, veteran status, genetics or any other characteristic protected by state, federal, or local law. Improper interference with the ability of ARL Bio Pharma, Inc. employees to perform their job duties may result in discipline up to and including discharge. Further, the company takes affirmative action to ensure that applicants and employees are treated without regard to any of these characteristics.