Project Coordinator

ARL Bio Pharma; Oklahoma City (OK); On-site; USD 52,000 - 70,000; Full time

Job summary

ARL Bio Pharma in Oklahoma City seeks a Project Coordinator to support project managers, serve as the primary client-lab liaison, and ensure timely administrative task delivery. You will help plan resources, track timelines, and maintain document control in a fast-paced scientific environment.

Responsibilities include writing methods and protocols, maintaining project tracking tools, processing financials, and upholding ARL Bio Pharma safety standards while collaborating with internal staff and

Qualifications

• Associates degree and 1-3 years of project management or customer service experience in scientific field.
• Bachelor's degree in science (Chemistry, Biology, Biochemistry) and/or minor in business studies is preferred.
• Experience utilizing a Laboratory Information Management System (LIMS) is a plus.
• GMP knowledge is desirable.
• Strong organization skills and attention to detail.
• Strong written and oral communication skills.
• Computer skills– MS Office including MS Project, Excel, or other project organizational tools.
• Ability to learn new techniques, perform multiple tasks simultaneously, keep accurate records, follow instructions, and comply with company policies.
• Ability to work independently and as part of a team.
• Self-motivation, adaptability, and a positive attitude.

Responsibilities

• Over the course of a project, the Project Coordinator will need to communicate with internal lab staff and clients, monitor the progress of the project to keep it on track.
• Serve as the primary communication link between the client and laboratory personnel.
• Write technical documents such as methods, validation protocols, reports and stability protocols.
• Create and maintain project tracking tools to ensure all parties are clear on expectations and responsibilities and maintain accountability for all study activities.
• Provide sample log-in information and instruction to Sample Administrator and ensure appropriate study materials are available to lab operations per project plan.
• Manage documentation of project communication, including management of protocols, raw data archive, meeting agendas and minutes and other client deliverables.
• Track financial aspects of projects including purchase order and invoice management.
• Adherence to all ARL Bio Pharma safety standards, policies, procedures, and protocols

Skills

Project coordination

Client communication

Documentation

Financial tracking

MS Office / MS Project

Education

Associates degree

Bachelor's degree in science (Chemistry, Biology, Biochemistry)

Tools

LIMS (Laboratory Information Management System) experience

Job description

We believe a comprehensive benefits package is not just important - it's essential for your well-being and success.

Join a company where you can make a difference from day one and help make the world a better and safer place. ARL Bio Pharma provides analytical and microbiological testing for the pharmaceutical industry and is the most respected name in our industry. Our laboratory works with pharmaceutical companies, compounding and hospital pharmacies, drug manufacturers, and raw material suppliers bringing excellence to pharmaceutical sciences and making pharmaceuticals safer.

The position requires the performance of variety of task including assisting project managers in a timely manner with administrative tasks, being the primary point of contact between the clients and R&D lab and working closely with project managers to create plans concerning resources, tracking and project timelines.

Work Schedule...

Days and hours of work are Monday through Friday, 8:30 a.m. to 5 p.m. Flexible hours such as early, late and weekend shift may be required.

Essential Functions...

• Over the course of a project, the Project Coordinator will need to communicate with internal lab staff and clients, monitor the progress of the project to keep it on track.
• Serve as the primary communication link between the client and laboratory personnel.
• Write technical documents such as methods, validation protocols, reports and stability protocols.
• Create and maintain project tracking tools to ensure all parties are clear on expectations and responsibilities and maintain accountability for all study activities.
• Provide sample log-in information and instruction to Sample Administrator and ensure appropriate study materials are available to lab operations per project plan.
• Manage documentation of project communication, including management of protocols, raw data archive, meeting agendas and minutes and other client deliverables.
• Track financial aspects of projects including purchase order and invoice management.
• Adherence to all ARL Bio Pharma safety standards, policies, procedures, and protocols

Position Requirements...

• Associates degree and 1-3 years of project management or customer service experience in scientific field.
• Bachelor's degree in science (Chemistry, Biology, Biochemistry) and/or minor in business studies is preferred.
• Experience utilizing a Laboratory Information Management System (LIMS) is a plus.
• GMP knowledge is desirable.
• Strong organization skills and attention to detail.
• Strong written and oral communication skills.
• Computer skills- experience utilizing MS Office including MS Project, Excel, or other project organizational tools.
• Ability to learn new techniques, perform multiple tasks simultaneously, keep accurate records, follow instructions, and comply with company policies.
• Ability to work independently and as part of a team.
• Self-motivation, adaptability, and a positive attitude.

This job operates in a laboratory environment. Attendance at the office is required.

This is a safety sensitive position as defined by state and federal laws that will require working with hazardous materials and/or handling medicine. As a "safety sensitive" classification, you will be subject to drug and alcohol testing, including random testing. Marijuana is one of the substances included in the drug panel screening. Possession of a medical marijuana license will not excuse you from the testing process, or the consequences of testing positive for marijuana.

This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands...

This position often requires standing for prolong periods of time; dexterity in fingers and hands to perform complex and precise manipulations; ability to walk and stoop; ability to lift and move up to 50 lbs; see in the normal visual range including the ability to distinguish colors and shades and hear in the normal audio range with or without correction.

AAP/EEO Statement

ARL Bio Pharma, Inc. provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, gender identity, national origin, disability, veteran status, genetics or any other characteristic protected by state, federal, or local law. ARL Bio Pharma, Inc. expressly prohibits any form of workplace harassment based on race, color, creed, religion, gender, age, sexual orientation, gender identity, national origin, disability, veteran status, genetics or any other characteristic protected by state, federal, or local law. Improper interference with the ability of ARL Bio Pharma, Inc. employees to perform their job duties may result in discipline up to and including discharge. Further, the company takes affirmative action to ensure that applicants and employees are treated without regard to any of these characteristics.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.