Jr. Administrative Assistant (Sample Management)

Accelcia Business Services; Lehi (UT); On-site; USD 35,000 - 55,000; Full time

Job summary

ARL is seeking an Administrative Assistant/Specialist for Sample Receiving in Lehi, Utah. The role focuses on receiving, processing, and preparing samples for testing, with a strong emphasis on data entry and customer service.

The candidate should be tech-savvy, able to learn LIMS systems quickly, and capable of working under pressure in a team environment. A high school diploma is required; Life Science experience is preferred.

Qualifications

• High school diploma required; Life Science or related lab background preferred.
• Strong data entry and organizational skills; familiarity with laboratory processes is a plus.
• Ability to learn LIMS systems and follow SOPs precisely.

Responsibilities

• Log and track samples in ARL's laboratory information systems.
• Label, distribute, and manage samples to appropriate departments.
• Verify receipt using CoC/SSF; ensure accuracy and completeness.
• Handle sample pickups/deliveries and provide customer service.
• Process samples per SOPs; perform splits/composites per protocols.
• Process shipments and mail; answer calls and emails related to Sample Management.

Skills

Data entry

LIMS knowledge

English communication

Team player

Multitasking

Education

High school diploma

Life Science background preferred

Tools

LIMS software

Job description

This is an excellent position for those who wish to seek a permanent position with potential for growth, learning, and development in a niche third-party laboratory industry. ARL is looking for a highly motivated, meticulous, and tech savvy team player with excellent communication and organizational skills to join our amazing Sample Management Team. The ability to multitask in a fast-paced environment and stay cool under pressure are an absolute requirement. As an Administrative Assistant/Specialist for Sample Receiving , you will receive, process, and prepare samples submitted for laboratory analyses to be delivered to the appropriate testing department. A background in a scientific field is a plus, but a great personality, positive attitude, and ability to work and communicate well with others are a must. Data entry, basic math, interpretive, and analytical skills are required. ARL's Sample Management Team must demonstrate excellent customer service and professionalism.

Job Responsibilities

Essential duties and responsibilities include, but are not limited to, the following:

• Log samples to assigned log number, and track samples received in ARL's laboratory information systems
• Label and distribute samples to appropriate laboratory departments
• Verify receipt of samples against Chain of Custody (COC)/Sample Submission Forms (SSF), ensuring accuracy, completeness, and correctness
• Determine the priority level and appropriate testing procedures of samples following Sample Submissions forms submitted
• Pick up and deliver samples, in addition to customer service
• Perform splits and composites following laboratory and quality protocols
• Process sample retention, and dispose samples and waste related to sample management
• Process incoming and outgoing shipments and mail
• Answer phone calls and process emails related to Sample Management
• Read, understand, and follow applicable Standard Operating Procedure, including quality and safety procedures
• Work closely with Partnerships Team to process samples and resolve concerns
• Report to Sample Management and Receiving Lead and Manager
• Clean and organize department work space daily to promote clean, sanitary, and safe work
• Conduct all client and team interactions in an appropriate and professional manner
• Complete all sample Management tasks abs other projects assigned by leadership

Expectations and Requirements

• Be technologically savvy
• Be able to learn LIMS systems and protocols rapidly
• Be able to accurately enter data and process samples accurately
• Be able to carry objects up to 50 lbs
• Be able to communicate in English fluently and proficiently, in writing and orally
• Be able to work in a high pressured environment where time is of the essence
• Be able to comply with all processing protocols and follow directions accurately
• Be able to work productively and efficiently in a team environment
• Excellent interpersonal and communication skills
• Be willing to work unpredictable hours, whenever necessary
• Be able to work collaboratively with team members across departments
• Be able to drive ARL vehicles for job duties (must have valid driver's license and good driving record)
• Be able to pass drug testing and background check
• Be able to execute and demonstrate ARL's values
• Be able to understand and use general mathematics
• Be able to communicate proficiently verbally and in writing in English
• Be able to organize and pay attention to detail
• Be willing to wear personal protective equipment provided and required by ARL

Education

• Completed high school diploma
• Life Science, Biotechnology, Analytical Chemistry or related background and laboratory experience preferred

Compensation commensurates with experience.