Receptionist

Vanguard Staffing

New York (NY)

On-site

USD 40,000 - 50,000

Full time

14 days+

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Job summary

A leading staffing agency in New York is seeking a detail-oriented Receptionist for front desk coverage. You will greet visitors, manage calls, and perform various clerical duties. The ideal candidate should have prior customer service experience and strong organizational skills. This is a full-time position with competitive compensation.

Qualifications

Prior Front Desk or customer service experience preferred.
Ability to write routine reports and correspondence.
Ability to respond to common inquiries or complaints professionally.

Responsibilities

Receives and directs incoming calls to appropriate personnel.
Greets clients and visitors, following security procedures.
Assists with scheduling and preparing meeting rooms.
Performs general clerical duties and maintains records.
Orders office supplies and maintains the appearance of common areas.

Skills

Detail-oriented

Customer service orientation

Intermediate skills with Microsoft Office Suite

Job description

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Our client, a financial institution, is seeking a Receptionist available for front desk coverage. The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support). This is a 6 month temp to hire position.

Responsibilities

Receives and directs incoming calls to appropriate personnel and voicemail.
Greets and announces clients, applicants and visitors. Follows security procedures for recording guests, suppliers and other visitors. Arranges escorts as needed. Issues visitor passes and validates parking.
Assists with scheduling and preparing meeting and conference rooms. Coordinates setup of conference/meetings rooms.
Performs general clerical duties associated with distributing office faxes, packages and mail as required. Uses tracking systems to record inbound and outbound courier, freight and mail.
Arranges messenger service as needed. Follows location security procedures for screening inbound deliveries.
Orders office supplies and other common use items for the location, such as café supplies, equipment toner, printer paper, freight and shipping supplies etc.
Maintains neat appearance reception area, conference rooms café and other common areas.
Maintains records and logs of service requests and tracks their status.
Maintains a file of services including transportation sources, accommodations, and referral contacts.

Qualifications

Prior Front Desk, Concierge, customer service or other hospitality experience preferred.
Intermediate skills with Microsoft Office Suite.
Ability to write routine reports and correspondence.
Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor with a strong, professional customer service orientation.

Seniority level