Receptionist

DiCello Levitt LLP; New York (NY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, vision

HSA

Life Insurance

Other insurance plans

401(k) with employer contribution

PTO

Sick leave

10 paid holidays

Job summary

DiCello Levitt LLP in New York, NY is seeking a full-time Receptionist to be the first point of contact for clients and visitors, manage inbound calls, greet guests, and support front-desk operations.

The role requires a friendly, professional demeanor, strong multitasking, and solid computer skills; prior front desk or legal office experience is a plus, and the firm offers a comprehensive benefits package and generous time off.

Qualifications

• High School diploma or equivalent required; additional qualifications beneficial.
• Minimum of two years of experience in a Receptionist or front office role.
• Familiarity with multi-line phone systems and office equipment.
• Experience with Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Salesforce familiarity is beneficial; prior law office experience is a plus.

Responsibilities

• Answer, screen, and direct inbound calls; take messages and schedule meetings.
• Greet clients and visitors; direct to appropriate locations.
• Receive and distribute mail, documents, and packages.
• Provide clerical support: supplies, scanning, copying, filing, typing.
• Maintain updated records of office-related expenses and calendar.
• Keep conference rooms, break areas, and reception area organized.

Skills

Excellent communication

Customer service

Multitasking

Attention to detail

Organizational skills

Problem solving

Education

High School diploma

Tools

Microsoft Office

Salesforce

Job description

NOTE TO EMPLOYMENT AGENCIES: Please do not submit resumes through this link or via direct messaging. Thank you.

New York, NY

Join a firm that is shaping front-page headlines pursuing justice every day, whether litigating some of the most significant civil and human rights cases of our time or ensuring that companies take responsibility for their actions and remediate the harm they have caused.

DiCello Levitt, a nationally prominent, Chambers and Benchmark-rated law firm with offices nationwide, is seeking a full-time Receptionist to support our New York office location. As a Receptionist, you will be the first point of contact with clients and visitors for the Firm. Responsibilities include inbound call answering, welcoming guests, greeting visitors, administrative tasks, and coordination of front-desk activities like distributing mail and correspondence and redirecting phone calls.

The successful candidate will have a positive and welcoming personality, as this is a customer service type of role, in addition to the demonstrated ability to multitask.

Firm Description

DiCello Levitt is a leading national plaintiffs’ law firm representing clients in class action, business-to-business, public client, whistleblower, personal injury, civil rights, and mass tort litigation. The firm has delivered $20B+ in awards and settlements to our clients and has been recognized for our excellence in litigation by Chambers USA, Law360, Benchmark Litigation, Lawdragon, and The National Law Journal.

Role and Responsibilities

Responsibilities will include:

• Primary responsibility for this position is answering, screening, and directing inbound phone calls; taking messages, updating the office calendar, and scheduling meetings as needed.


• Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts them to the appropriate location in the office.


• Receives mail, documents, packages, and distributes items accordingly.


• Performs administrative and clerical support tasks, like supplies ordering, scanning, photocopying, filing, typing, and recordkeeping.


• Keep updated records of office related expenses.


• Maintains conference rooms, break areas, kitchens, and reception area.


• Additional duties as assigned.

Desired Skills and Qualifications

The successful candidate should have the following qualifications:

• Proficient in English (oral and written)


• Effective communication and people skills


• Basic understanding of administrative and clerical procedures and systems


• Strong ability with attention to detail


• Good organizational and multi-tasking abilities


• Problem-solving skills

Education and Experience

• High School diploma or equivalent required; additional qualifications beneficial.


• Minimum of two (2) years of experience in a Receptionist, Front Office Representative, or similar position required.


• Familiarity with multi-line phone systems and other office machines (e.g., fax, printer, etc.).


• Experience with Microsoft Office applications, specifically Outlook, Word, Excel, and PowerPoint.


• Familiarity with Salesforce is beneficial.


• Prior law office experience a plus but not required.

What DiCello Levitt Offers

Salary Range: TBD

Salary is dependent on experience and location.

• Comprehensive benefits package, effective the first day of the month following your start date: medical, dental, vision


• Health Savings Account (HSA)


• Life Insurance


• Additional Insurance Plans: Life and AD&D and Short-Term Disability plans


• 401(k) retirement savings plan with 3% employer contribution

Time Off:

• Personal Time Off (PTO)


• Sick Leave Time (SLT)


• 10 Paid Holidays Annually

DiCello Levitt LLP is committed to ensuring equal employment opportunity and non-discrimination. The Firm prohibits unlawful discrimination in any term or condition of employment against any employee or applicant for employment because of the individual's race, color, creed, religion, sex, age, marital status, national origin, ancestry, citizenship, sexual orientation, gender identity or expression, genetic information, disability, membership or service in the armed forces, or any other characteristic protected by law.

DiCello Levitt LLP does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of DiCello Levitt LLP without a prior written search agreement will be considered unsolicited and the property of DiCello Levitt LLP. Please, no phone calls or emails.

DiCello Levitt LLP provides reasonable accommodation for qualified individuals with disabilities during the interviewing process and on the job. Please include any reasonable accommodation needs in your application.