Legal Office Receptionist & Client Services Specialist

Porzio Bromberg & Newman PC; New York (NY); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, Dental, and Vision insurance

401(k) retirement plan with employer

Life Insurance

Short- and Long-Term Disability

Paid Time Off

Paid Holidays

Job summary

Porzio, Bromberg & Newman, P.C. in New York City seeks a detail‑oriented Receptionist for a full‑time, in‑office role. You will answer calls, greet visitors, manage mail, coordinate meetings, and assist with basic administrative tasks from 9:00 a.m.

to 5:00 p.m., Monday through Friday. The ideal candidate is proactive, tech‑savvy, and highly organized, with strong communication skills and the ability to work independently while supporting attorneys, paralegals, and staff in a fast‑paced legal

Qualifications

• High school diploma required.
• Proficiency in Microsoft Office Suite.
• Excellent written and verbal communications and organizational skills.
• Ability to work independently.

Responsibilities

• Answer, screen, and direct calls.
• Greet and direct visitors.
• Receive, sort, distribute mail and deliveries.
• Coordinate office meetings, including setting up food and beverages, ordering catering, securing conference rooms, and registering guests with security.
• Oversee office supply inventory and order supplies.
• Coordinate with vendors for equipment maintenance and service.
• Enter vendor invoices into accounts payable software.
• Conduct Firm conflict checks and open client matters.
• Other administrative and clerical support as needed.

Skills

Detail-Oriented

Proactive Problem Solver

Tech-Savvy

Strong Communicator

Organized and Efficient

Adaptable and Flexible

Client-Focused

Team-Oriented

Education

High school diploma

Tools

Microsoft Office

Computers/Software

Job description

Porzio, Bromberg & Newman, P.C. is a highly-respected, well-established and expanding law firm with two subsidiary companies and offices in DE, FL, MA, NJ, NY, PA, and San Juan, Puerto Rico. We are seeking a skilled, highly organized, full-time Receptionist for our New York City office. This is a full-time, in-office position, Monday through Friday, from 9:00 a.m. to 5:00 p.m.

Essential Functions

• Answer, screen, and direct calls.
• Greet and direct visitors.
• Receive, sort, distribute mail and deliveries.
• Coordinate office meetings, including setting up food and beverages, ordering catering, securing conference rooms, and registering guests with security.
• Oversee office supply inventory and order supplies.
  Coordinate with vendors for equipment maintenance and service.
• Enter vendor invoices into accounts payable software.
• Conduct Firm conflict checks and open client matters.
• Assist with billing and client intake processes.
• Other administrative and clerical support as needed.

* The statements contained in this job description are not necessarily all-inclusive; additional duties may be assigned and job requirements may vary from time to time.

What We’re Looking For

We seek a candidate who embodies the following traits:

• Detail-Oriented: You can handle numerous details accurately and efficiently, particularly in legal documentation and client file management.
• Proactive Problem Solver: Anticipates issues and takes initiative to resolve them, ensuring smooth administrative operations.
• Tech-Savvy: Comfortable learning and utilizing technology, including AI-assisted tools for workflow optimization.
• Strong Communicator: Excellent verbal and written communication skills, essential for client interactions and team coordination.
• Organized and Efficient: Exceptional time management skills to prioritize tasks and meet deadlines.
• Adaptable and Flexible: Thrives in a dynamic work environment with evolving responsibilities.
• Client-Focused: Demonstrates professionalism and empathy, enhancing the client experience.
• Team-Oriented: Works collaboratively to support attorneys, paralegals, and other team members.

Education, Experience & Skills Required

• High school diploma.
• Proficiency in Microsoft Office Suite.
• Proficient in computers/computer software/technology, generally.
• Excellent written and verbal communications skills and organizations skills.
• Ability to work independently.

Company Benefits:

• Medical, Dental, and Vision insurance
• 401(k) retirement plan with employer matching
• Individual and Dependent Life Insurance
• Short- and Long-Term Disability
• Paid Time Off
• Paid Holidays

Porzio Bromberg & Newman, P.C. is an equal opportunity employer – women and minorities are encouraged to apply.