Receptionist

Addison Group; New York (NY); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group is seeking a polished Legal Receptionist for our New York office. The role involves serving as first point of contact for clients, visitors, and staff, delivering a professional front-office experience, and coordinating daily office operations with attorneys and administrative teammates.

Candidates should have 3+ years of legal receptionist experience, strong communication, calendar and meeting coordination skills, and proficiency with MS Office.

Qualifications

• 3+ years of experience as a legal receptionist, preferably in a law firm or professional services environment.
• Experience managing a busy front desk, handling high-volume calls, assisting visitors, and coordinating mail/deliveries.
• Strong conference room scheduling, meeting coordination, and office hospitality skills.
• Proficiency in Microsoft Office, particularly Excel; FileSite and/or iManage a plus.
• Exceptional attention to detail, organization, time management, and prioritization skills.
• Excellent written and verbal communication skills with a professional demeanor.

Responsibilities

• Professionally answer, screen, and direct incoming calls, ensuring inquiries are routed promptly.
• Welcome and assist clients, visitors, attorneys, and staff in a courteous and professional manner.
• Coordinate mail, packages, and deliveries, ensuring items are tracked and distributed.
• Maintain a clean, organized reception area and hospitality spaces.
• Manage conference room calendars, scheduling, and reservations to support daily operations.
• Coordinate meetings, including catering, audio/visual equipment, calls, and logistics.
• Assist with conference room setup and general meeting support for attendees.
• Provide administrative support to attorneys and office staff as needed.
• Organize and maintain digital documents and records per procedures.
• Respond to requests promptly while prioritizing tasks and deadlines.
• Maintain confidentiality and sound judgment for sensitive information.
• Help ensure the office reflects a polished, client-focused environment.

Skills

Legal receptionist

Phone handling

Client service

Organization

Communication

Education

Bachelor's degree preferred

Tools

Microsoft Excel

FileSite

iManage

Job description

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

Our client is an established, full-service law firm with a collaborative and professional work environment. The firm provides legal services across a range of practice areas, including corporate law, mergers and acquisitions, private equity, litigation, labor and employment, real estate, intellectual property, and bankruptcy. This is an opportunity to join a growing New York office and play a key role in creating a welcoming, polished, and professional experience for clients, visitors, and employees.

Job Description:

The Legal Receptionist will serve as the first point of contact for clients, visitors, and employees, ensuring a professional and welcoming front-office experience. This position will provide reception, administrative, and hospitality support to the New York office, working closely with attorneys and administrative staff to coordinate daily office operations. The ideal candidate is polished, highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced legal environment.

Key Responsibilities:

• Professionally answer, screen, and direct incoming calls, ensuring inquiries are routed promptly and appropriately.
• Welcome and assist clients, visitors, attorneys, and internal staff in a courteous and professional manner.
• Coordinate incoming and outgoing mail, packages, and deliveries, ensuring items are accurately tracked and distributed.
• Maintain a clean, organized, and welcoming reception area and office hospitality spaces.
• Manage conference room calendars, scheduling, and reservations to support daily office operations.
• Coordinate meetings, including catering, audio/visual equipment, conference calls, and other logistical arrangements.
• Assist with conference room setup, breakdown, and general meeting support to ensure a seamless experience for attendees.
• Provide administrative support to attorneys and office staff as needed.
• Organize and maintain digital documents, emails, and business records in accordance with established procedures.
• Respond to requests promptly while effectively prioritizing competing tasks and deadlines.
• Maintain confidentiality and exercise sound judgment when handling sensitive information.
• Help ensure the office consistently reflects a polished, professional, and client-focused environment.

Qualifications:

• 3+ years of experience as a legal receptionist, preferably within a law firm or other professional services environment.
• Experience managing a busy front desk, handling high-volume phone calls, assisting visitors, and coordinating mail and deliveries.
• Strong conference room scheduling, meeting coordination, and office hospitality skills.
• Proficiency in Microsoft Office, particularly Excel; experience with FileSite and/or iManage is a plus.
• Exceptional attention to detail, organization, time management, and prioritization skills.
• Excellent written and verbal communication skills, with a professional and polished demeanor.
• Demonstrated ability to manage multiple requests in a fast-paced environment while maintaining a high level of service.
• Strong interpersonal skills and a client-service mindset, with the ability to interact professionally with attorneys, clients, and colleagues.
• Bachelor's degree preferred.
• This is an onsite position requiring five days per week in the office.
• The role supports a growing New York office and a collaborative administrative team.
• A professional appearance, polished communication style, and welcoming presence are essential to success in this position.
• Candidates must be able to successfully complete applicable federal and state background checks.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities, upon request.