Legal Receptionist - NYC

Barre Law; New York (NY); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off

MTA reimbursement

Professional development

Job summary

Barre Law is seeking a legal secretary to join our New York office. The role centers on handling high volumes of calls, coordinating calendars, greeting clients, and providing essential support to the CEO and legal team.

The ideal candidate will multitask effectively, stay composed under pressure, and maintain a professional demeanor. Proficiency with Microsoft Office and strong communication skills are required. Bilingual applicants are valued, with Spanish preferred.

Qualifications

• Previous administrative, receptionist, or legal office experience preferred.
• Strong organizational and communication skills.
• Ability to manage high call volume and multiple priorities.
• Excellent attention to detail and follow-through.
• Proficiency in Microsoft Office and Outlook.
• Professional demeanor, reliability, and discretion.
• Bilingual or multilingual candidates are strongly encouraged to apply; Spanish preferred; French, Wolof, and other languages are a plus.

Responsibilities

• Answer direct incoming phone calls and take accurate messages.
• Manage calendars, schedule appointments, and coordinate meetings.
• Greet clients and visitors in the lobby.
• Provide direct administrative support to the CEO.
• Assist legal assistants with administrative tasks and support the legal team.
• Assist with correspondence, document preparation, filing, and data entry.
• Manage competing priorities and ensure tasks are completed on time.
• Maintain confidentiality and professionalism with sensitive information.

Skills

Organizational skills

Communication skills

Multitasking

Attention to detail

MS Office & Outlook

Discretion

Bilingual (Spanish preferred)

Tools

MS Office

Job description

Location:On-Site, New York, NY
Employment Type: Full-Time

Office Hours: Monday - Friday, 9 AM - 6 PM

Barre Law is seeking a highly organized and professional Legal Secretary to manage a high volume of incoming calls, coordinate calendars and meetings, greet clients, and provide administrative support to the CEO. The ideal candidate must be able to multitask, work well under pressure, and maintain professionalism in a fast-paced environment.

Responsibilities

• Answer direct incoming phone calls and take accurate messages.
• Manage calendars, schedule appointments, and coordinate meetings.
• Greet clients and visitors in the lobby.
• Provide direct administrative support to the CEO.
• Assist legal assistants with administrative tasks and provide additional support to the legal team as needed.
• Assist with correspondence, document preparation, filing, and data entry.
• Manage competing priorities and ensure tasks are completed accurately and on time.
• Maintain confidentiality and professionalism when handling sensitive information.

Qualifications

• Previous administrative, receptionist, or legal office experience preferred.
• Strong organizational and communication skills.
• Ability to manage high call volume and multiple priorities.
• Excellent attention to detail and follow-through.
• Ability to work well under pressure in a fast-paced environment.
• Proficiency in Microsoft Office and Outlook.
• Professional demeanor, reliability, and discretion.
• Bilingual or multilingual candidates are strongly encouraged to apply. Spanish is preferred; French, Wolof, and other languages are a plus.

Hourly Rate: $21 / hour

• Health, dental, and vision insurance options.
• Paid time off, sick leave, and paid holidays.
• MTA monthly reimbursement
• Professional development and training opportunities.