Front Desk & Client Services Coordinator – Law Firm

BAKER LEGAL GROUP LLC; New Jersey; On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Retirement plan

Competitive salary

Health insurance stipend

Paid time off

Career growth

Job summary

Baker Legal Group, LLC is seeking an organized, professional front desk receptionist for our Califon, NJ office. The role handles calls, client greetings, and general front-desk tasks in a family and estate law setting.

The ideal candidate will have strong phone etiquette, attention to detail, and the ability to multitask in a fast-paced office. Some prior legal or customer service experience is helpful, with training provided.

Qualifications

• One or more years of customer service experience is preferred.
• Previous experience as a receptionist or in a law firm is preferred.
• Strong work ethic and positive attitude.
• Familiar with computers and software listed above.
• Excellent multitasking skills.
• Excellent written and verbal communication skills.

Responsibilities

• Answer telephone and engage with clients, court staff and offices.
• Prepare legal documents, correspondence and discovery requests.
• Handle physical mail and shipments.
• Maintain and organize physical files.
• Organize and manage some digital files.
• Prepare emails and correspondence.
• Keep the office neat and organized.
• Order and manage office supplies.
• Assist with document preparation for court filings.
• Visit post office and courier locations as needed.
• File and retrieve documents with county courts or clerks.
• Maintain memberships for lawyers with bar associations and other bodies.
• Notarize signatures as needed (costs paid by firm).
• Run personal errands for the firm owner as needed.

Skills

Customer service

Receptionist experience

Law firm experience

Multitasking

Phone etiquette

Communication skills

Tools

Microsoft Word

Adobe

Google Drive

Excel

MyCase

E-Courts

JEDS

Job description

Baker Legal Group, LLC is seeking an organized, professional front desk receptionist for our Califon, NJ office. The role handles calls, client greetings, and general front-desk tasks in a family and estate law setting.

The ideal candidate will have strong phone etiquette, attention to detail, and the ability to multitask in a fast-paced office. Some prior legal or customer service experience is helpful, with training provided.