Receptionist

CCARC, Inc.; New Britain (CT); On-site; USD 51,398,000 - 55,159,000; Full time

Job summary

CCARC, Inc. in New Britain, CT is seeking a Regular Full-Time Administrative Assistant for a 3-month temporary assignment. You will serve as the first contact, handle phones, data entry, filing, and HR recruiting support, with potential for permanent placement.

Hours are Mon-Fri 7:30 AM - 3:30 PM, with a 30-minute lunch, totaling 35 hours weekly; salary ranges from $20.50 to $22.00 per hour. The role requires strong communication, accuracy, and teamwork in a supportive office environment.

Qualifications

• High School Diploma or GED required.
• Proficient with Microsoft Office, database management, and general computer applications.
• Valid Driver's License required.
• Strong verbal and written communication skills and strong people skills.
• Neat, accurate recordkeeping and ability to follow instructions.
• Be cooperative and versatile; able to work as part of a team.
• Must complete the agency's employee training.

Responsibilities

• Greet visitors and direct them accordingly.
• Answer telephones, direct calls, and record messages if necessary.
• Perform general secretarial tasks (letters, memos, mail, filing, scanning).
• Process incoming mail; open, stamp, and distribute mail.
• Scan and file reports/documents including training records.
• Assist with recruiting tasks such as scheduling interviews and background checks.
• Process monthly reports (anniversaries, birthdays, postage).
• Maintain office supplies and process purchase orders.
• Assume other duties as assigned by Manager/Director of Human Resources.

Skills

Verbal & written communication

Microsoft Office

Data entry

Driver's license

Teamwork

Follow instructions

Education

High School Diploma / GED

Tools

ADP

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Regular Full-Time New Britain, CT, US

2 days ago Requisition ID: 1936

Salary Range: $20.50 To $22.00 Hourly

Schedule: Monday - Friday 7:30 AM - 3:30 PM (30-minute lunch) 35 hours/week

This position is being offered as a temporary 3-month trial assignment to evaluate the needs of the department and the overall success of the role.

At the conclusion of the trial period, the position will be reviewed. Depending on organizational needs, operational outcomes, and the success of the

assignment, there may be an opportunity for the position to become permanent; however, this is not guaranteed.

Primary Purpose:

The person in this position will perform administrative duties for CCARC, including but not limited to answering telephones, word processing, faxing, data entry, copying, filing, and assisting in Human Resources and recruiting functions as needed. As the 1 st person of contact with CCARC, this person must be kind and professional in all aspects of this position.

Essential Functions:

• Greet all visitors and direct them accordingly
• Answer telephones, direct calls accordingly, and record messages if necessary
• Perform general secretarial work as required by CCARC staff, including but not limited to letters, memos, certified mail, scanning, filing, etc.
• Process incoming mail; Open, stamp, and distribute mail accordingly; stamp any outgoing mail
• Scan and file any reports/documents as necessary (including training records)
• Employee relations: Send out Sympathy, celebration, and get well soon cards; send out monthly Anniversary and Birthday celebration memos to staff,
• Keep track of office supply inventory and order as necessary; process purchase orders
• Assist with recruiting tasks such as scheduling interviews, processing both motor vehicle and background checks, review the Abuse and Neglect registry for potential new hires
• Processing monthly reports, including but not limited to employee anniversary, birthday, and postage reports
• Assumes other duties as assigned by the Manager and Director of Human Resources

Other Related Responsibilities:

• Maintain good daily attendance (days of absence, illness).
• Cooperative and versatile and works well independently as well as a team

The above statements are intended to describe the general nature and level of work. Other tasks and duties may be assigned as necessary.

Education and/or Work Experience Requirements:

• High School Diploma / GED
• Proficient with Microsoft suite, database management, and general computer applications
• Must have a valid Driver’s License
• Ability to follow instructions.
• Strong verbal and written communication skills. Strong people skills.
• Neat and accurate recordkeeping.
• Be cooperative and versatile; work as a team member.
• Must complete the agency's employee training

Required Knowledge, Skills, and Abilities:

• Must have a valid Driver's License
• ADP knowledge to navigate applicants and/or update applicant status
• Ability to follow instructions and maintain confidentiality and professionalism

Physical Demands:

• Occasional lifting up to ten lbs.
• Vision must be good or corrected to normal to perform normal job duties.
• Hearing must be good to have the ability to understand information to perform job duties.
• Ability to read and write in English to process paperwork and follow up on necessary actions.
• Sitting for extended periods of time and completing repetitive tasks like answering phones and typing.