Temporary to Perm Receptionist

CCARC, Inc.; New Britain (CT); On-site; USD 32,000 - 42,000; Full time

Job summary

CCARC, Inc. is seeking a Full-time Receptionist for a temporary 3-month assignment in New Britain, CT. The role involves answering phones, greeting visitors, handling basic admin tasks, and supporting HR/recruiting activities.

The position requires strong communication, organization, and a professional demeanor as the first point of contact. Schedule is Monday through Friday, 7:30 AM to 3:30 PM with a 30-minute lunch, totaling 35 hours per week.

Qualifications

• High School Diploma or GED required.
• Proficient with Microsoft Office and database management.
• Strong verbal and written communication skills.
• Strong people skills and customer service orientation.
• Neat, accurate recordkeeping and confidentiality.

Responsibilities

• Greet visitors and direct them appropriately.
• Answer telephone calls and route messages.
• Perform general secretarial tasks (letters, memos, mail, scanning, filing).
• Process incoming/outgoing mail and distribute documents.
• Assist with HR tasks and recruiting activities as needed.
• Track office supplies and process purchase orders.
• Support scheduling interviews and background checks.
• Maintain attendance and support team as needed.

Skills

Microsoft Office

Data entry

Communication

Customer service

Confidentiality

Education

High School Diploma / GED

Tools

Database management

General computer applications

Job description

Full-time Receptionist Position - Temporary Assignment 3 months Schedule: Monday - Friday 7:30 AM - 3:30 PM (30-minute lunch) 35 hours/week

This position is being offered as a temporary 3-month trial assignment to evaluate the needs of the department and the overall success of the role.

At the conclusion of the trial period, the position will be reviewed. Depending on organizational needs, operational outcomes, and the success of the assignment, there may be an opportunity for the position to become permanent; however, this is not guaranteed.

Primary Purpose

The person in this position will perform administrative duties for CCARC, including but not limited to answering telephones, word processing, faxing, data entry, copying, filing, and assisting in Human Resources and recruiting functions as needed. As the 1st person of contact with CCARC, this person must be kind and professional in all aspects of this position.

Essential Functions

• Greet all visitors and direct them accordingly
• Answer telephones, direct calls accordingly, and record messages if necessary
• Perform general secretarial work as required by CCARC staff, including but not limited to letters, memos, certified mail, scanning, filing, etc.
• Process incoming mail; Open, stamp, and distribute mail accordingly; stamp any outgoing mail
• Scan and file any reports/documents as necessary (including training records)
• Employee relations: Send out Sympathy, celebration, and get well soon cards; send out monthly Anniversary and Birthday celebration memos to staff,
• Keep track of office supply inventory and order as necessary; process purchase orders
• Assist with recruiting tasks such as scheduling interviews, processing both motor vehicle and background checks, review the Abuse and Neglect registry for potential new hires
• Processing monthly reports, including but not limited to employee anniversary, birthday, and postage reports
• Assumes other duties as assigned by the Manager and Director of Human Resources

Other Related Responsibilities

• Maintain good daily attendance (days of absence, illness).
• Cooperative and versatile and works well independently as well as a team
• The above statements are intended to describe the general nature and level of work. Other tasks and duties may be assigned as necessary.

Education And/or Work Experience Requirements

• High School Diploma / GED
• Proficient with Microsoft suite, database management, and general computer applications
• Must have a valid Driver’s License
• Ability to follow instructions.
• Strong verbal and written communication skills. Strong people skills.
• Neat and accurate recordkeeping.
• Be cooperative and versatile; work as a team member.
• Must complete the Agency’s Employee Training

Required Knowledge, Skills, And Abilities

• Must have a valid Driver's License
• Administrative experience
• Ability to follow instructions and maintain confidentiality and professionalism

Physical Demands

• Occasional lifting up to ten lbs.
• Vision must be good or corrected to normal to perform normal job duties.
• Hearing must be good to have the ability to understand information to perform job duties.
• Ability to read and write in English to process paperwork and follow up on necessary actions.
• Sitting for extended periods of time and completing repetitive tasks like answering phones and typing.