Reception/Admin Support

Surety Family of Companies; Marlton (NJ); On-site; USD 32,000 - 42,000; Full time

Job summary

Surety Family of Companies is seeking a friendly Receptionist/Administrative Support Specialist in Marlton, NJ. The role involves handling a multi-line phone system, greeting visitors, and providing entry level administrative support such as typing, filing, copying, and calendar coordination.

The position requires a High School Diploma or GED, strong communication skills, and a professional demeanor to interact with customers, vendors and job applicants.

Qualifications

• High School Diploma or GED required.
• Ability to read, analyze, and interpret general business documents.
• Able to represent the company professionally to customers and vendors.

Responsibilities

• Responds quickly to a multi-line telephone system; answers and routes calls.
• Greets customers, vendors, job applicants, and other visitors in a courteous, friendly, and timely manner.
• Provides entry level administrative support including typing, filing, copying, and coordinating calendars.
• Sorts and routes mail, correspondence, packages, and messages for timely delivery to appropriate parties.
• Coordinates meeting rooms and organizes catering.
• Maintains reception area(s) and conference rooms; keeps areas tidy.
• Adheres to company policies and guidelines.
• Performs any other duties as requested.

Skills

Phone etiquette

Verbal communication

Customer service

Calendar coordination

Office organization

Education

High School Diploma/GED

Tools

Microsoft Office

Fax machine

Copier/Scanner

Multi-line telephone

Job description

The essential duties and responsibilities of the Receptionist or Administrative Support Specialist may include but are not limited to the following:

• Responds quickly to a multi-line telephone system; answers and routes calls.


• Greets customers, vendors, job applicants, and other visitors in a courteous, friendly, and timely manner.


• Provides entry level administrative support including but not limited to typing, filing, copying, and coordinating calendars.


• Sorts and routes mail, correspondence, packages, and messages for timely delivery to appropriate parties.


• Coordinates meeting rooms and organizes catering.


• Maintains reception area(s) and conference room(s); keeps areas tidy.


• Adheres to company policies and guidelines.


• Performs any other duties as requested.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• High School Diploma/GED required.

Language Skills

Ability to read, analyze, and interpret general business documents. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Computer Skills

To perform this job successfully, an individual should have knowledge of Microsoft Office; a fax machine; a copier/scanning machine; and a multi-line telephone.

Other Skills and Abilities

• Business fundamentals: recognize the importance of maintaining privacy and confidentiality of company information, as well as that of customers and co-workers, and comply with intellectual property laws


• Customer focused: be pleasant, courteous, and professional when dealing with internal and external customers or clients


• Dependable and reliable: displays responsible behaviors at work


• Integrity: treats others with honesty, fairness and respect


• Professional: maintains a professional demeanor at work


• Respectful: works effectively with those who have diverse backgrounds


• Team player: demonstrates the ability to work effectively with others


• Telephone skills, including a pleasant phone voice and etiquette


• Verbal communication: maintains open lines of communication with others

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to talk or hear. The

employee is frequently required to sit. The employee is occasionally required to stand; walk; use hands; reach with hands and arms and taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.