Receptionist/Data Entry

Boys-; Memphis (TN); On-site; USD 19,286 - 24,796; Full time

Job summary

The Boys & Girls Clubs of Greater Memphis is seeking a friendly receptionist to be the first point of contact at the Juice Plus+ Technical Training Center. You will welcome guests, direct visitors, and manage front-desk activities, including mail distribution and phone messages.

This role requires customer service strengths, multitasking, and the ability to handle emergencies while keeping office operations smooth. You may work in shifts, so flexibility is a plus.

Qualifications

• Proven work experience as a Receptionist or Front Office role.
• Proficiency in Microsoft Office Suite and data management.
• Experience with office equipment (fax machines, printers).
• Professional appearance and communication skills.
• Ability to be resourceful and proactive when issues arise.
• Strong organizational and multitasking abilities.
• High school diploma; Office management certification is a plus.

Responsibilities

• Greet and welcome guests as they arrive.
• Direct visitors to the appropriate person and office.
• Answer, screen, and forward incoming calls.
• Maintain tidy reception area with supplies.
• Provide basic information in-person and via phone/email.
• Ensure security procedures and monitor access.
• Manage office supplies and equipment inventory.
• Perform clerical duties such as filing, photocopying, mail distribution.
• Data, analytics, and report management for BGCM club members.
• Assist BGCM staff with classroom and instructional management.

Skills

Customer service

Communication

Multitasking

Time management

Organizational skills

Professional appearance

Problem solving

High school diploma

Education

High school diploma

Office management certification

Tools

Microsoft Office Suite

Office equipment (fax, printers)

Job description

Description

As a receptionist, you will be the first point of contact for the Juice Plus+ Technical Training Center. Our receptionist’s duties include offering administrative and data support across the organization. You will welcome guests and greet visitors. You will also coordinate front-desk activities, including distributing US mail, phone messages, correspondence and redirecting phone calls.

To be successful as a receptionist, you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus.

Ultimately, a receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively and executes all administrative tasks to the highest quality standards.

Requirements

• Greet and welcome guests as soon as they arrive
• Direct visitors to the appropriate person and office
• Answer, screen, and forward incoming phone calls
• Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Keep inventory of office supplies and equipment
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, faxing, distribution of US mail and supplies
• Data, analytics, statistical and report management of all BGCM club members
• Assist BGCM staff with classroom and instructional management for BGCM club members

Qualifications

• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office Suite, Data Management
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• High school degree; additional certification in Office Management is a plus

AAP/EEO

It is the policy of Boys & Girls Clubs of Greater Memphis to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Boys & Girls Clubs of Greater Memphis will provide reasonable accommodations for qualified individuals with disabilities.

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