Receptionist/Data Entry Clerk

Boys and Girls Clubs of Greater Memphis; Memphis (TN); On-site; USD 32,000 - 42,000; Full time

Job summary

Boys & Girls Clubs of Greater Memphis is seeking a friendly receptionist to be the first point of contact, greeting guests, handling phone calls, and coordinating front-desk activities. You will provide administrative and data support across the organization and assist BGCM staff with classroom and instructional tasks.

The role requires multitasking, strong communication, and the ability to handle emergencies calmly while maintaining a high quality of service.

Qualifications

• Proven work experience as a receptionist/front office representative or similar role.
• Proficiency in Microsoft Office Suite, data management.
• Hands-on experience with office equipment (fax machines, printers).
• Professional attitude and appearance.
• Solid written and verbal communication skills.
• Resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management with prioritization.
• Customer service attitude.
• High school diploma; Office Management certification a plus.

Responsibilities

• Greet and welcome guests and direct visitors to the appropriate person.
• Answer, screen, and forward incoming phone calls.
• Maintain tidy reception area with stationery and materials.
• Provide basic information in-person and via phone/email.
• Support data, analytics, and reporting for BGCM club members.
• Assist BGCM staff with classroom and instructional management.

Skills

Receptionist experience

MS Office

Office equipment

Professional demeanour

Written & verbal communication

Resourceful

Organizational skills

Multitasking

Customer service

High school diploma

Education

High school diploma

Office Management certification

Tools

Microsoft Office Suite

Fax machines & printers

Job description

Description

As a receptionist, you will be the first point of contact for the Juice Plus+ Technical Training Center. Our receptionist’s duties include offering administrative and data support across the organization. You will welcome guests and greet visitors. You will also coordinate front-desk activities, including distributing US mail, phone messages, correspondence and redirecting phone calls.

To be successful as a receptionist, you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus.

Ultimately, a receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively and executes all administrative tasks to the highest quality standards.

Requirements

• Greet and welcome guests as soon as they arrive
• Direct visitors to the appropriate person and office
• Answer, screen, and forward incoming phone calls
• Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Keep inventory of office supplies and equipment
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, faxing, distribution of US mail and supplies
• Data, analytics, statistical and report management of all BGCM club members
• Assist BGCM staff with classroom and instructional management for BGCM club members

Qualifications

• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office Suite, Data Management
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• High school degree; additional certification in Office Management is a plus

AAP/EEO

It is the policy of Boys & Girls Clubs of Greater Memphis to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Boys & Girls Clubs of Greater Memphis will provide reasonable accommodations for qualified individuals with disabilities.

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