Receptionist

Gateway Community Health Center; Laredo (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Gateway Community Health Center in Texas seeks an administrative assistant to schedule appointments, conduct reminder calls, and provide clerical support for meetings and programs. You will manage correspondence, filing, and data entry while assisting with reports and department projects.

Microsoft Office proficiency is required; bilingual English/Spanish is preferred. Requires a high school diploma or GED and the ability to handle confidential information.

Qualifications

• Knowledge of modern office practices, procedures, methods and equipment.
• Two years’ experience in an administrative/secretarial position preferred.
• Bilingual in English and Spanish preferred.

Responsibilities

• Schedule appointments and conduct reminder calls.
• Provide secretarial/clerical support for meetings and projects.
• Receive, review, prioritize, and distribute correspondence.
• Answer inquiries and refer to appropriate department.
• Order and maintain department office equipment and supplies.

Skills

Office administration

Microsoft Office

Organizational skills

Communication skills

Bilingual English/Spanish

Education

High school diploma or GED

Tools

MS Office Suite

Office equipment

Job description

DESCRIPTION: Prepares, maintains, and distributes various reports, records, requisitions, and other documents pertinent to the department’s daily operations, schedule appointments, conduct reminder phone calls.SUPERVISION: Directly supervised by the Director of Health Education and Training.TYPICAL PHYSICAL DEMANDS: Requires prolonged sitting, standing, stooping, bending, reaching, kneeling and ability to move 25 pounds. Requires the use of office equipment including the printer, copier, fax, computer and telephone.ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:Schedule appointments.Conduct appointment reminder calls.Provides secretarial/clerical assistance for work meetings and program projects.Receives, reviews, prioritizes, and distributes correspondence.Interviews, screens, and refers callers; answers various inquiries personally; provides information on Center’s services and functions; determines the nature of problems/complaints and refers to appropriate department.Orders, verifies receipt of, and maintains department’s office equipment and supplies; places supply orders and initiates service call on copiers, personal computers, printers, telephones, etc.Composes and types letters, memos, notices, lists, and other materials; enter information on personal computer, composes and edits on screen, and prepares final copy of reports and correspondences.Compiles, copies, and completes data for administrative reports, and other documents.Develops, maintains, and updates the department’s filing system.Keeps moderately complex records, to assemble and organize data, and to prepare reports from such records.Performs other duties as assignedMINIMUM QUALIFICATIONS:Must be a graduate of an accredited high school or GED program.Knowledge of modern office practices, procedures, methods and equipment.Computer knowledge in Microsoft Office (Access, Word, Outlook, Power point, Excel, Publisher etc.)Computer knowledge in (graphs, charts, spreadsheets, etc.).Two years’ experience in an administrative/secretarial/clinical position preferred.Bilingual in English and Spanish preferredKNOWLEDGE, SKILLS AND ABILITIES:Business English, spelling, and arithmetic.Must have excellent organizational and grammatical skills.Modern office practices, procedures, methods, and equipment.Carry out verbal and written instructions.Maintain confidentiality of information.Ability to manage time effectively and efficiently.Ability to work effectively and to deal tactfully with professional personnel as well as with the public.Project a positive and professional image of Gateway Community Health Center, Inc.Work flexible hours.