RECEPTIONIST

the parks at garland; Garland (TX); On-site; USD 30,000 - 42,000; Full time

Job summary

The Parks at Garland is seeking an administrative assistant to support SB Assist with clerical tasks and daily office operations in Garland, TX. You will answer calls, greet visitors, manage files, and help maintain records for residents and staff.

Responsibilities include coordinating communications, handling mail, ordering supplies, and assisting with payroll-related duties when needed. The role requires strong English skills and a professional, calm demeanor in emergencies.

Qualifications

• Must have at least one year of clerical experience or completed a secretarial program.
• Ability to read, write, speak, and understand English.
• Capability to handle independent decisions calmly in emergencies.
• Familiarity with word processing, email and spreadsheets.

Responsibilities

• Answer telephones, determine nature of call and direct caller to appropriate individual or department.
• Assist SB Assist department directors in administrative matters (typing reports, correspondence, etc.).
• Assist with administrative duties as directed (typing, filing, posting accounts, etc.).
• Greet visitors and direct to appropriate office and/or resident room.
• Issue and collect identification badges as visitors sign in/out.
• Maintain a current file/listing of residents by name and room number, emergency phone numbers of on-call personnel, department extensions, key personnel, etc.
• Manage and track key dates for contracts, renewals and deadlines for a variety of administrative documents.
• Operate copier, office machines, etc., as directed.
• Operate telephone system, transfers, voicemail administration and setup and operate paging system when required.
• Order supplies as directed in accordance with facility purchase order system and expenditure tracking.
• Provide directions/information to visitors, guests, residents, sales representatives, etc.
• Assist with inter-facility communication.
• Receive, sort and distribute mail as directed.

Skills

Clerical experience

Word processing

Microsoft Office

Communication

Organization

Education

Secretarial science program

Tools

Microsoft Office

Email

Spreadsheet applications

Office machines

Job description

Answer telephones, determine nature of call and direct caller to appropriate individual or department. SB Assist department directors in administrative matters (i.e., typing reports, correspondence, etc.).Assist with administrative duties as directed (includes typing, filing, posting accounts, etc.).Assist payroll clerk with administrative functions when necessary.Greet visitors and direct to appropriate office and/or resident room.Issue and collect identification badges as visitors sign in/out.Maintain a current file/listing of residents by name and room number, emergency phone numbers of on-call personnel, department extensions, key personnel, etc. Manage and track key dates for contracts, renewals and deadlines for a variety of administrative documents.Operate copier, office machines, etc., as directed.Operate telephone system, transfers, voicemail administration and setup and operate paging system when required.Order supplies as directed in accordance with facility purchase order system and expenditure tracking.Provide directions/information to visitors, guests, residents, sales representatives, etc.Assist with inter-facility communication. Receive, sort and distribute mail as directed.Personnel Functions Coordinate required background checks and screening of personnel, contractors, volunteers and business associates.Input data for administrative programs.Must have at least one (1) year experience in a clerical position or successfully completed a secretarial science program from an accredited school/college. Specific RequirementsMust be able to read, write, speak and understand the English language.Must possess the ability to make independent decisions when circumstances warrant such action and to remain calm during emergency situations. Administrative ServicesMust possess the ability to deal tactfully with personnel, residents, family members, visitors and the general public.Must be knowledgeable of administrative practices, procedures and guidelines.Must possess a cheerful personality and be able to work harmoniously with other personnel.Must possess the ability to minimize waster of supplies, misuse of equipment, etc.Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing practices.Must be able to follow written and oral instructions.Must be competent with word processing, email and spreadsheet applications (e.g., Microsoft Office or equivalent).