Receptionist

Bayport Laboratories; Houston (TX); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Training & development

Vision insurance

Job summary

Bayport Laboratories is seeking a friendly Receptionist to be the first point of contact for visitors, applicants, and staff in Houston. You will support front‑office operations, HR onboarding, document control, and daily activities to keep operations running smoothly.

The role requires strong communication, organization, and multitasking skills, with a focus on accurate documentation and confidential handling of information.

Qualifications

• High school diploma or equivalent required.
• Basic knowledge of HR onboarding processes and employee documentation.
• Experience with E-Verify, I-9 documentation, and file management preferred.
• Working knowledge of Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Greet and assist visitors, applicants, and employees professionally.
• Coordinate interview scheduling and communicate with candidates.
• Onboard new hires and assist with onboarding packets and forms.
• Maintain employee files alphabetically and manage paperwork.
• Provide general administrative support to meet daily needs.
• Assist with document organization for Quality and Operations teams.
• Support HR, Quality, and Operations teams as needed.
• Maintain confidentiality of all employee and company information.

Skills

Strong communication

Interpersonal skills

Multitasking

Organizational skills

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Training & development
• Vision insurance

POSITION PURPOSE

The Receptionist at Bayport Laboratories serves as the first point of contact for visitors, applicants, and employees while providing front-office, HR, and administrative support. This role supports hiring activities, employee onboarding, document control, and daily operational needs to ensure smooth and efficient workplace operations.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Front Desk & Visitor Support

• Greet and assist visitors, job applicants, and employees in a professional and welcoming manner.
• Attend to walk-in applicants seeking employment and direct them through the hiring process.
• Ensure visitors follow company safety, security, and sign-in procedures.

Recruitment & Interview Coordination

• Send emails to schedule interviews and communicate with job applicants.
• Call candidates to confirm interview appointments.
• Notify candidates of hiring decisions and coordinate start dates.
• Communicate onboarding details, including required documents and expectations for the first day.

New Hire Onboarding & HR Support

• Assist with E-Verify processing for new employees.
• Print and prepare onboarding packets and employment documents for completion.
• Guide new employees through completing required forms accurately.
• Perform new employee fingerprinting and explain time clock procedures, including clocking in and out.
• Assist employees with accessing and using the ADP app.

Employee Records & Document Control

• Organize and maintain employee files alphabetically (A–Z).
• File and store completed paperwork in employee personnel files.
• Make copies of I-9 forms and all employee documentation as required.
• Scan, organize, and maintain training records and documentation.

Administrative & Operational Support

• Print paperwork and documentation required by production lines and other departments.
• Maintain departmental logs or books for employees in other departments.
• Provide general administrative support as requested and complete tasks promptly and efficiently.

Quality & Compliance Support

• Assign BLP numbers to new equipment and enter calibration information into designated tracking systems and links.
• Support document organization and correction of RMS and DMS binders to ensure compliance and accuracy.
• Assist with organizing RMS and DMS documentation for Quality and Operations teams.

Cross-Functional Support

• Provide administrative and organizational support to HR, Quality, and Operations team members as needed.
• Respond promptly to requests and ensure tasks are completed accurately and on time.

Confidentiality & Professionalism

• Handle employee, applicant, and company information with discretion and confidentiality.
• Maintain a professional demeanor at all times when representing Bayport Laboratories.

PERFORMANCE MEASUREMENTS

Yearly reviews to assess performance, accuracy, efficiency, and ability to support employees, applicants, and operations

QUALIFICATIONS

EDUCATION/CERTIFICATION

• High school diploma or equivalent required.

REQUIRED KNOWLEDGE

• Basic knowledge of HR onboarding processes and employee documentation.
• Familiarity with E-Verify, I-9 documentation, and personnel file management (preferred).
• Working knowledge of Microsoft Office (Word, Excel, Outlook).

EXPERIENCE REQUIRED

• Experience in a receptionist, administrative, or HR support role preferred.

SKILLS/ABILITIES

• Strong communication and interpersonal skills.
• Highly organized with strong attention to detail.
• Ability to multitask and work efficiently in a fast-paced environment.
• Comfortable assisting employees and applicants with forms, systems, and questions.
• Reliable, proactive, and able to complete tasks quickly and accurately.
• Willingness to support multiple departments and take initiative.