Receptionist

SOCOTEC, Inc.; Dallas, Northern (TX, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

SOCOTEC, Inc. in Dallas, TX is seeking a professional receptionist to greet visitors and answer calls, directing inquiries to the appropriate party with courtesy and professionalism.

You will also help coordinate meetings, prepare materials, and manage basic office tasks to keep the front desk and operations running smoothly. The role requires effective communication, accuracy in message taking, and reliable handling of mail, supplies, and routine office duties.

Responsibilities

• Reception duties including greeting employees, clients and visitors in a friendly, prompt and professional manner
• Answering calls within two rings with a pleasant greeting and directing to appropriate party or voicemail
• Schedule and setup meetings, arrange meals and coordinate refreshments
• Handle mail, copying, filing, and mailing of monthly bills
• Maintain reception area, office and kitchen supplies, and the general order of the office
• Create engagement letters to clients and assist with special projects as needed
• Perform other general administrative duties as assigned

Job description

SOCOTEC company is a provider of niche consulting services within the architecture, engineering and construction industries focusing on high-performance buildings and specialty structures. Through an integrated, holistic approach, our professionals provide solutions for building envelope, energy efficiency, sustainability, code advisory and construction advisory projects.Following our recent acquisition by SOCOTEC, AEG is experiencing significant growth and expanding its service capabilities.

SOCOTEC’s combination of expertise, experience and methods are increasingly recognized as best-in-class fueling significant growth.

SOCOTEC is proud to announce that it has been officially certified as a Great Place to Work by the renowned global authority on workplace culture, Great Place to Work®.

Job Description

• Reception hours are 8:30 am to 5:30 pm with one hour for lunch
• Meets and greets employees, clients and visitors in a friendly, prompt, professional and efficient manner
• Answer all calls within first two (2) rings, with a pleasant greeting and direct call to appropriate party of voicemail.
  • Take a detailed message including full name (correct spelling), Firm Title, and call back number and the time of call. Attempt to cover all bases to notify the corresponding VP of his message. Email, call cell phone, send text message from your personal cell phone.
• Orders food and drinks for meetings, sets up meetings and ensures everything is cleaned up after the meeting is over
• Copy, file and mail the monthly bills
• The reception area is to be always attended after 8:30 am. Coverage is performed by Yadira, Karina and Alanna, in this order.
• While there may be times when eating (breakfast or lunch) at the reception desk is necessary, it should be the exception to the rule.
• Maintain office and kitchen supplies.
• Sign for Preferred Business Solutions, Special Delivery, FedEx, UPS, etc. (open supplies / tabs order, and deliveries immediately to ensure accuracy of our order, then stock in appropriate locations)
• Review the Preferred Business Solutions invoice and highlight the supplies
  • (Office Supplies - Blue, Cleaning Supplies - Green, Employee Welfare - Pink, Coffee, Tea, Soda, Water – Orange)
• Create, edit, and mail any correspondence requested by various parties, this includes regular mail, FedEx, UPS, Special Delivery)
• Copy documents and scans documents as needed
• Recycle Documents as needed
• Office building maintenance calls (also handled by others).
• Scheduling air/heat for holiday hours
• Create engagement letters to clients.
• General administrative and office tasks
• Assist operational manager as needed.
• Assist with special projects as needed.
• Perform other related duties as assigned.

Qualifications

Morning (Daily) Duties:

• Pick up newspapers and place in kitchen
• Turn on all lights and lamps
• Empty dishwasher & make coffee
• Stock / sort the fridge
• Check the mail at 11:45 to 11:50 am
• Stock paper in the production room machines every morning.

Afternoon (Daily) Duties

• Drop off any mail before 4 pm
• Load and start dishwasher and clean kitchen

Additional Information

For more information, please visit www.socotec.us

Job Type: Full-Time, 5 days a week in office

All your information will be kept confidential according to EEO guidelines.

SOCOTEC is an Equal Opportunity Employer.