Receptionist

Dinsmore; Columbus (OH); On-site; USD 32,000 - 38,000; Full time

Job summary

Dinsmore is seeking a Receptionist for its Columbus, OH location. The role involves answering phones, greeting clients, and coordinating conference room usage. You will also support mail, shipping, and office supply tasks as part of a busy legal office environment.

The position requires a high level of professionalism, strong written and verbal communication, and the ability to multitask while maintaining confidentiality. Prior law firm experience is a plus; flexible hours may be needed.

Qualifications

• Must have excellent written and verbal communication skills.
• Strong customer service mindset and professional demeanor.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Answer phones and transfer calls to appropriate person; deliver accurate messages.
• Greet clients and notify staff when visitors arrive.
• Schedule and manage conference room bookings; arrange catering and setup/teardown.

Skills

Excellent communication

Customer service

Multiline phone handling

Administrative support

Professionalism & discretion

Attention to detail

Education

High School Diploma

Tools

Microsoft Office

Job description

At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com.

Dinsmore is seeking a Receptionist at our Columbus, OH location.

Responsibilities

• Answer phones and transfer calls to appropriate person. Deliver prompt, accurate messages to attorneys and staff
• Greet clients/guests and notify attorneys or staff when visitors have arrived
• Manage the office conference room bookings, schedule meetings, and place catering orders; Set up and breakdown of the conference room
• Maintain the reception, conference room and kitchen areas
• Place weekly office supply order; sort and distribute office supplies upon receipt of weekly delivery
• Sort and distribute incoming mail and packages
• Use postage meter to prepare outgoing mail and bring to drop box each day
• Prepare items for shipping via FedEx and bring to drop box each day
• Assist with new hire office set up
• Assist with coordinating events
• Assist with administrative projects as assigned, including document copying and scanning
• Ability to operate standard office equipment, including personal computer, photocopier, fax machine, phone and voicemail systems
• Work closely with Regional Office Administrator

Requirements

• Exhibit initiative and pro-active behavioral style
• Ability to conduct work with strong personal and professional ethics and integrity
• Ability to provide excellent customer service
• Ability to use multi-line phone and paging system
• Superior interpersonal skills in dealing with all levels of the Firm (attorneys, administrative assistants, administration and other members of staff) and with clients and visitors
• Ability to effectively report to several professionals on a large variety of tasks and manage priorities amid an occasionally heavy volume of work
• Ability to keep information confidential
• Must have strong writing and excellent communication skills
• Must be able to create, edit, proofread and finalize all written communication, including emails, memos documents, etc.
• Must be detail oriented with a high degree of accuracy
• Must be able to multi-task prioritizing appropriately to meet deadlines and work well under pressure
• Ability to work additional hours as needed
• High School Diploma/GED required
• Previous experience in a law firm setting a plus

Equal Opportunity Employer

Notice to search agencies

Dinsmore does not accept, and will not be bound or limited by, unsolicited submissions from search agencies for attorney positions. All requests to submit a candidate for presentation must include a blind summary of the candidate without disclosing his or her identity. Requests must be directed to Jennifer Stark, Director of Recruiting and Legal Personnel, at [e-mail] . No requests may be directed to attorneys or other firm personnel. Additionally, without explicit prior approval, search agencies are prohibited from posting or advertising any of our firm’s positions and from summarizing or reproducing any of our firm’s advertisements.