Receptionist

ADP, Inc.; City of Beacon (NY); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

401(k) matching

Growth opportunities

Job summary

Automatic Data Processing, Inc. is seeking a Receptionist / HR Support to be the first point of contact in our food manufacturing facility.

This role blends front-desk duties with HR and office support, including uniform distribution, onboarding, inventory management, and administrative tasks. The ideal candidate is organized, detail-oriented, and committed to supporting both employees and operations while maintaining a professional, welcoming environment.

Qualifications

• High school diploma or GED required.
• 1–2 years of receptionist, office administration, or HR support experience preferred.
• Strong communication and interpersonal skills with a professional demeanor.
• Ability to multitask in a fast-paced environment.
• Basic knowledge of HR processes (onboarding, personnel records) preferred.
• Proficient in Microsoft Office and comfortable learning new systems.

Responsibilities

• Greet and assist visitors, vendors, and employees professionally.
• Manage calls, emails, and mail; direct inquiries to the right departments.
• Monitor entry, sign-in, badges, and security protocols.
• Distribute and track inventory of uniforms; ensure standards.
• Assist HR onboarding tasks, including packets and orientations.
• Prepare and issue employee ID badges.
• Maintain personnel files and HR records per policy.
• Order and stock office supplies; keep break areas stocked.
• Maintain accurate inventory records of uniforms and supplies.
• Schedule interviews, meetings, and training sessions as needed.
• Provide general admin support: filing, data entry, document prep.
• Keep reception and office area clean and organized.
• Uphold confidentiality and food safety compliance.

Skills

Communication skills

Interpersonal skills

Multitasking

Organization

Education

High school diploma or GED

Tools

Microsoft Office

Job description

We are a fast-paced and growing food manufacturing company committed to delivering high-quality products to our customers. With a strong focus on safety, efficiency, and continuous improvement, we take pride in our people-first culture and collaborative environment.

Position Overview

We are looking for a Receptionist / HR Support professional to serve as the first point of contact in our fast-paced food manufacturing facility. This role combines front-desk responsibilities with HR and office support, including uniform distribution, employee onboarding, inventory management, and administrative assistance. The ideal candidate is organized, detail-oriented, and committed to supporting both employees and operations while maintaining a professional and welcoming environment.

Essential Duties and Responsibilities:

• Greet and assist visitors, vendors, and employees in a professional and courteous manner.
• Manage incoming calls, emails, and mail; direct inquiries to the appropriate departments.
• Monitor building entry and enforce visitor sign-in, badges, and security protocols.
• Distribute, track, and maintain inventory of employee uniforms, ensuring compliance with company standards.
• Support HR with onboarding tasks, including preparing new hire packets, uniform assignments, and orientations.
• Prepare and issue employee ID badges.
• Assist with maintaining personnel files and HR records in compliance with company policies.
• Order and manage inventory of office supplies, bottled water, coffee, creamers, and related items; ensure offices and break areas remain stocked.
• Maintain accurate inventory records for uniforms, office supplies, and other consumables.
• Help schedule interviews, meetings, and training sessions as needed.
• Provide general administrative support, including filing, data entry, and document preparation.
• Maintain a clean and organized reception and office area.
• Uphold company standards for professionalism, confidentiality, and food safety compliance.

Qualifications

• High school diploma or GED required; additional coursework in office administration or HR preferred.
• 1–2 years of receptionist, office administration, or HR support experience preferred (manufacturing or food industry a plus).
• Strong communication and interpersonal skills with a professional demeanor.
• Ability to multitask and manage time effectively in a fast-paced environment.
• Basic knowledge of HR processes (onboarding, personnel records) preferred.
• Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning new systems.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information.

Why Join Us?

• Competitive hourly pay
• Health, dental, and vision insurance
• Paid time off and holidays
• 401(k) with company match
• Opportunities for growth within HR and operations