Reception & Office Coordinator - Bardstown Career Center

Career Team; Bardstown (KY); On-site; USD 18,000 - 26,000; Full time

Job summary

Career Team seeks an Office Coordinator to support the Kentucky Career Center in Bardstown, KY. You will greet visitors, manage the front desk, and provide basic administrative support to keep the office running smoothly.

Responsibilities include answering calls, guiding customers to services, scheduling meetings, and maintaining lobby information. The role emphasizes customer service and organization in a local public office setting.

Qualifications

• High school diploma or GED.
• Strong customer service, verbal communication, and written communication skills.
• Basic computer proficiency, including email, internet use, and common office applications.
• Ability to operate standard office equipment such as printers and copiers.
• Strong organizational skills, attention to detail, and the ability to manage multiple tasks in a busy office setting.
• Ability to work professionally with a culturally diverse customer base and maintain a welcoming, respectful environment.
• Dependability, sound judgment, and the ability to follow instructions and established office procedures.

Responsibilities

• Welcome walk-in visitors and coordinate check-in.
• Answer calls, respond to inquiries, route messages.
• Provide information about center services and direct questions.
• Direct visitors to appointments, classes, and center activities.
• Schedule meetings using scheduling software; coordinate rooms.
• Assist resource room and basic computer use when appropriate.
• Monitor resource-room activity and report safety/facility concerns.
• Maintain public-facing center information platforms and materials.
• Assist with posting job openings and updating lobby info.
• Monitor supplies and replenish displays.
• Prepare conference/training rooms for meetings and events.
• Operate common office equipment and report issues.
• Maintain a clean, welcoming reception area and shared spaces.
• Perform routine light data entry not related to eligibility.

Skills

Customer service

Verbal communication

Written communication

Organizational skills

Multi-tasking

Professional demeanor

Education

High school diploma or GED

Tools

Scheduling software

Office equipment

Job description

Career Team seeks an Office Coordinator to support the Kentucky Career Center in Bardstown, KY. You will greet visitors, manage the front desk, and provide basic administrative support to keep the office running smoothly.

Responsibilities include answering calls, guiding customers to services, scheduling meetings, and maintaining lobby information. The role emphasizes customer service and organization in a local public office setting.