Reception/Office Administrator

Putzmeister America, Inc.; Sturtevant (WI); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a dedicated receptionist/office administrator to be the welcoming face of the organization. This role is crucial in ensuring smooth operations by greeting visitors, managing phone calls, and providing essential administrative support across departments. The ideal candidate will be highly organized, proficient in Microsoft Office, and possess strong communication skills. Join a dynamic team where your contributions will enhance the workplace environment and support the human resources team in their crucial functions. This is a fantastic opportunity for someone looking to grow in a supportive and engaging atmosphere.

Benefits

Medical, Vision, and Dental Insurance

Company Paid Life Insurance

401K with Match

Paternity Leave

Education Reimbursement

Employee Discounts

Company Events

Uniform Program

Profit Sharing

HSA, FSA Plans

Qualifications

• Proficient in Microsoft Office with strong organizational skills.
• Ability to handle multiple tasks in a fast-paced environment.

Responsibilities

• Greet visitors and manage the switchboard efficiently.
• Provide administrative support to HR and other departments.

Skills

Microsoft Office

Communication Skills

Organizational Skills

Analytical Skills

Problem Solving

Confidentiality

Education

High School Diploma or Equivalent

Previous Administrative Experience

Tools

SAP

ADP

Job description

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The receptionist/office administrator contributes to the organization's smooth operations as the first point of contact, greeting visitors and clients, answering phone calls, and ensuring a welcoming environment. In addition to managing the front desk, they provide a full range of transactional support to the human resources team and general administrative support to other departments.

• Greet visitors and operate the switchboard (i.e., incoming calls, contacting visitors’ appointments).
• Sort and deliver all incoming mail and process outgoing mail.
• Manage attendance calls, occurrences, and corrective actions for the entire facility.
• Upload communication to monitors, send communications via email (birthdays, anniversaries, etc.).
• Manage the monthly Newsmeister newsletter.
• Maintain SAP/ADP employee files and conduct audits.
• Manage offboarding communication with the necessary parties.
• Maintain and update onboarding folders.
• Assign lockers to new hires and maintain the locker assignment spreadsheet.
• Manage the uniform program.
• Process employee badges and HR invoices/expenses.
• Reimburse employees for safety shoes and glasses.
• Order supplies and keep the stockroom organized and clean.
• Maintain employee files.
• Schedule and coordinate hotel accommodations for vendors and customers as needed.
• As the Concur Administrator, act as the first contact for support, assist with questions, set up new accounts, and maintain training records.
• Support regulatory compliance through data entry for permits, licenses, and environmental reports.
• Coordinate with third-party companies to scan and archive facility documents.

Qualifications:

• Proficient in Microsoft Office (Word, Excel, Outlook).
• Knowledge of ADP and SAP is desirable.
• Highly organized with the ability to prioritize and handle multiple tasks.
• Strong communication, analytical, and interpersonal skills.
• Able to work in a fast-paced environment with attention to detail.
• Self-motivated and a problem solver.
• Ability to maintain confidentiality.

Education/Training:

• High school diploma or equivalent.
• Previous administrative experience preferred.

Physical Demands:

• Regularly stand, walk, bend, and use hands.
• Occasionally lift up to 15 pounds.
• Specific vision abilities required include close and peripheral vision.

Work Environment:

• Typical office setting with occasional exposure to noise, dust, and chemicals.
• Safety glasses/goggles must be worn in designated areas.

The physical demands are representative of those necessary to perform the job successfully. Reasonable accommodations may be provided for individuals with disabilities.

The information provided describes the principal duties but is not exhaustive of all work requirements.

Benefits we offer:

• Medical, vision, and dental insurance.
• Company paid hospital indemnity and accident insurance.
• HSA, FSA plans, and company contributions.
• Company-paid life insurance and disability coverage.
• Paternity leave, 401K with match, profit sharing.
• Company events, education reimbursement, uniform program, employee discounts.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industry

• Machinery Manufacturing