Reception & Office Admin Pro

Howard-Building-Corporation; Los Angeles (CA); On-site; USD 36,000 - 52,000; Full time

Job summary

Howard Building Corporation is seeking a detail-oriented receptionist to handle front-desk duties and provide administrative support across project teams and office operations. The role requires handling calls, visitors, mail, and minor data-entry tasks with sensitivity to confidential information.

The position is non-exempt under FLSA and may require overtime. Candidates should have 2+ years of related experience, a high school diploma, and proficiency with MS Office.

Qualifications

• At least two (2) years of experience as a Receptionist, Front Office Representative, Administrative Assistant, or similar role.
• A high school diploma or equivalent is required; an Associate's degree or some college credit in an administrative field is preferred.
• Professional attitude and appearance.
• Working knowledge of Microsoft Excel, Outlook, Word, Adobe, and similar office software.
• Solid written and verbal communication skills.
• Hands-on experience with office equipment (e.g. postage meters, copiers, scanners, and printers).
• Attention to customer service.

Responsibilities

• Answer and direct incoming calls to appropriate individual.
• Greet and assist visitors while displaying a positive and respectful demeanor.
• Accept, sign, and notify employees of packages received.
• Use computer for correspondence/email.
• Send accurate Daily Schedule/Bid Information email to internal contacts.
• Receive, sort, and distribute incoming mail and deliveries.
• Assist employees with outgoing mail by neatly packaging mail and applying appropriate postage.
• Maintain a pleasant appearance of the reception lobby, conference rooms, and pantry areas.
• Maintain an orderly and organized mailroom, mail folders, and shipping supplies.
• Perform general administrative and clerical duties including taking meeting minutes, word processing, copying, mailing, and filing.
• Scanning, copying, filing and distribution of project documents.
• Assist with event planning and catering.
• Work independently on routine and special projects.
• Input data into ERP system or other system and review output for accuracy.
• Document distribution and control.
• Maintain general office cleanliness and order.
• Monitor copier function and replenish paper/ink.
• Track supplies and stock as delivered.
• Miscellaneous tasks as directed by Special Projects and/or Office Management.
• Logging, filing and distribution of project documents.
• Maintain daily in/out schedule for Project Teams and Managers.

Skills

Written and verbal communication

Customer service

Professional attitude

Office equipment operation

Data entry and clerical tasks

Education

High school diploma or equivalent

Associate's degree or some college credit in administrative field

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Adobe

Job description

Howard Building Corporation is seeking a detail-oriented receptionist to handle front-desk duties and provide administrative support across project teams and office operations. The role requires handling calls, visitors, mail, and minor data-entry tasks with sensitivity to confidential information.

The position is non-exempt under FLSA and may require overtime. Candidates should have 2+ years of related experience, a high school diploma, and proficiency with MS Office.