Front Desk & Project Coordination Specialist

Ultimate Staffing Services; Oakland Park (FL); On-site; USD 45,000 - 55,000; Full time

Job summary

Ultimate Staffing Services in Oakland Park, FL is seeking a professional Receptionist to welcome visitors, route inquiries, and support daily front desk operations. The role requires a polished communication style, strong organizational skills, and the ability to multitask in a busy office environment.

You will handle phones, manage mail and emails, coordinate calendars, assist project teams with administrative tasks, and maintain accurate records across company systems.

Responsibilities

• Greet and assist visitors, clients, vendors, and subcontractors in a professional manner
• Answer and direct incoming phone calls
• Manage office emails, mail distribution, and general front desk activities
• Schedule meetings and maintain calendars as needed
• Assist project managers with administrative and project coordination tasks
• Track project documentation, permits, contracts, and job-related paperwork
• Coordinate communication between office staff, field personnel, vendors, and clients
• Enter and maintain accurate data in company systems
• Assist with preparing reports, proposals, and project-related documentation
• Provide general administrative support to management and operations teams
• Help ensure smooth day-to-day office operations

Job description

Ultimate Staffing Services in Oakland Park, FL is seeking a professional Receptionist to welcome visitors, route inquiries, and support daily front desk operations. The role requires a polished communication style, strong organizational skills, and the ability to multitask in a busy office environment.

You will handle phones, manage mail and emails, coordinate calendars, assist project teams with administrative tasks, and maintain accurate records across company systems.