Reception & Event Manager

Griting; Union City (CA); Híbrido; USD 30 000 - 41 000; Tempo parcial

Vantagens oferecidas por esta oferta de emprego

Hybrid work arrangement

On-site in Union City / Las Vegas

Resumo da oferta

Griting AI is seeking a Reception & Event Manager for a four-month temporary assignment combining event coordination, client reception, and administrative operations. The role supports workshops in Las Vegas, international visit planning, and bidding documentation while maintaining organized records and professional communication.

The ideal candidate is proactive, detail-oriented, and able to manage multiple priorities with minimal supervision, with 2+ years in related roles and strong Microsoft

Qualificações

• Minimum 2 years of experience in office administration, event coordination, business operations, or related functions.
• Strong verbal and written communication skills with professional phone etiquette.
• Excellent organizational skills, attention to detail, and deadline management.
• Proficiency in Microsoft Excel, Word, and Google Workspace.
• Strong initiative, ownership, and ability to work independently.
• Professional client service skills and a proactive, solution-oriented working style.

Responsabilidades

• Coordinate registration and documentation for approximately 40 participating companies.
• Support planning and execution of business workshops in Las Vegas.
• Arrange international itineraries, meetings, transportation, accommodation, and visitor reception.
• Track bidding opportunities, submission deadlines, and qualification requirements.
• Welcome visitors, coordinate appointments, meetings, and daily office activities.

Conhecimentos

Communication

Organization

Initiative

Stakeholder management

Ferramentas

Microsoft Excel

Microsoft Word

Google Workspace

Descrição da oferta de emprego

4-Month Temporary Assignment | $22–$30/hour | Hybrid

About the Opportunity

Griting AI is recruiting a Reception & Event Manager on behalf of a confidential client operating in the international trade and transportation sector.

This four-month assignment combines business event coordination, client reception, international visit planning, documentation management, and administrative operations.

The ideal candidate is proactive, organized, detail-oriented, and comfortable managing multiple priorities with minimal supervision.

Key Responsibilities

1. Workshop Coordination & Business Follow-Up

• Coordinate registration and documentation for approximately 40 participating companies.
• Maintain registration trackers, collect required materials, and follow up on outstanding submissions.
• Communicate professionally with business representatives and internal stakeholders.

2. Event Management & Contract-Signing Support

• Support the planning and execution of business workshops in Las Vegas.
• Coordinate event schedules, attendee reception, meeting materials, and logistics.
• Organize contract-signing documentation and related administrative follow-up.

3. International Business Visit Coordination

• Arrange business itineraries, meetings, transportation, accommodation, and visitor reception.
• Coordinate communications with international visitors and business partners.
• Maintain accurate schedules and briefing materials.

4. Bidding & Qualification Documentation

• Track bidding opportunities, submission deadlines, and qualification requirements.
• Organize certificates, supporting documents, and required attachments.
• Identify missing information and elevate discrepancies for review.

5. Reception & Administrative Operations

• Welcome visitors and respond to business inquiries.
• Coordinate appointments, meetings, and daily office activities.
• Maintain organized records and support management with operational tasks.

Required Qualifications

• Minimum 2 years of experience in office administration, event coordination, business operations, or related functions.
• Strong verbal and written communication skills with professional phone etiquette.
• Excellent organizational skills, attention to detail, and deadline management.
• Proficiency in Microsoft Excel, Word, and Google Workspace.
• Strong initiative, ownership, and ability to work independently.
• Professional client service skills and a proactive, solution-oriented working style.
• Ability to support on-site activities in Union City, CA, or Las Vegas, NV, as required.

Preferred Qualifications

• Experience coordinating corporate workshops, conferences, or business events.
• Familiarity with international business visits or client hospitality.
• Exposure to logistics, international trade, or transportation operations.
• Experience managing bidding documentation or business qualification materials.
• Duration: Approximately 4 months
• Compensation: $22–$30 per hour, depending on qualifications and experience
• Employment Classification: Temporary, hourly, non-exempt
• Work Arrangement: Hybrid, with on-site availability preferred in Union City, CA, or Las Vegas, NV
• Schedule: To be confirmed
• Travel: Occasional event-related travel may be required with advance coordination

Any assignment extension will depend on business needs and mutual agreement.

Our client is an equal opportunity employer. All qualified applicants will be considered based on job-related qualifications, experience, and applicable legal requirements.