Reception & Admin Excellence Specialist

Abilis-Inc; Greenwich (CT); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off

401k profit share

Tuition assistance program

Awards and recognition

Job summary

Abilis, a non-profit serving individuals with developmental disabilities in Connecticut, seeks an experienced Receptionist/Administrative Assistant. The role is the first point of contact, providing professional reception, administrative and operational support while maintaining strict confidentiality per organizational policy.

You will manage communications, mail, visitor sign-in, and basic financial processing, while assisting staff and individuals served with clerical tasks in a fast-paced

Qualifications

• High school diploma or equivalent required; Associate’s degree preferred.
• Minimum one year of administrative support or receptionist experience.
• Strong verbal and written communication and ability to maintain confidentiality.
• Proficiency in Microsoft Office and standard office equipment; strong organizational and multitasking abilities.
• Ability to manage time effectively in a fast-paced environment.

Responsibilities

• Answer and direct incoming telephone calls; take accurate messages.
• Greet visitors, manage sign-in, issue visitor passes, and maintain professional reception.
• Monitor security cameras and report unusual activity to leadership.
• Receive, open, stamp, and distribute mail; manage mail pouches and end-of-day dispatch.
• Process cash and check payments, issue receipts, and maintain documentation.
• Support copying, scanning, filing, and conference room reservations.
• Collect and log timesheets; order and maintain office supplies.
• Maintain neat reception and copier area.
• Mentor people served with clerical tasks while maintaining confidentiality.

Skills

Verbal communication

Written communication

Organizational skills

Multitasking

Confidentiality

Education

High School Diploma

Associate’s Degree preferred

Tools

Microsoft Office

Job description

Abilis, a non-profit serving individuals with developmental disabilities in Connecticut, seeks an experienced Receptionist/Administrative Assistant. The role is the first point of contact, providing professional reception, administrative and operational support while maintaining strict confidentiality per organizational policy.

You will manage communications, mail, visitor sign-in, and basic financial processing, while assisting staff and individuals served with clerical tasks in a fast-paced