Receptionist & Administrative Assistant — Community Impact

Abilis; Greenwich (CT); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Life insurance (free)

401k profit share

Tuition assistance program

Awards and recognition programs

Job summary

Abilis, headquartered in Greenwich, CT, seeks an experienced Receptionist/Administrative Assistant to be the first point of contact and provide administrative support. The role includes greeting visitors, handling mail, managing sign-in, and assisting with clerical tasks while maintaining confidentiality.

Responsibilities also cover payments processing, coordinating mail and deliveries, supporting building security, and keeping office systems organized.

Qualifications

• High school diploma or equivalent required; Associate’s degree preferred.
• Minimum one year of administrative support or receptionist experience.
• Strong verbal and written communication skills with the ability to interact professionally and maintain confidentiality.
• Proficiency in Microsoft Office and standard office equipment; strong organizational and multitasking abilities.
• Ability to manage time effectively, prioritize tasks, and exercise sound judgment in a fast-paced environment.

Responsibilities

• Answer and direct incoming telephone calls; take accurate messages as needed.
• Respond to inquiries (phone, email, in person) from individuals, families, staff, volunteers, vendors, and the public within one business day.
• Greet visitors, manage sign-in procedures, issue and collect visitor passes, and ensure a professional reception experience.
• Monitor security cameras and notify supervisors of unusual activity; prohibit solicitors.
• Receive, open, date stamp, and distribute all internal and external mail to appropriate personnel promptly.
• Process outgoing mail, coordinate courier/overnight packages, send and distribute faxes, and maintain adequate mailing supplies.
• Maintain control and tracking of vehicle keys and logs; report vehicle issues to leadership.
• Receive and process all cash and check payments according to accounting procedures, including recording, issuing receipts, and maintaining documentation.
• Support administrative operations with copying, scanning, document preparation, filing, and conference room reservations.
• Collect and log timesheets each pay period; order and maintain office supplies for reception and copier areas.
• Maintain a neat, organized reception and copier area.
• Assist and mentor people served in clerical tasks during program hours and maintain strict confidentiality in compliance with organizational, state, and federal requirements.

Skills

Microsoft Office

Verbal & Written Communication

Education

High School Diploma

Associate's degree (preferred)

Tools

Office Equipment

Job description

Abilis, headquartered in Greenwich, CT, seeks an experienced Receptionist/Administrative Assistant to be the first point of contact and provide administrative support. The role includes greeting visitors, handling mail, managing sign-in, and assisting with clerical tasks while maintaining confidentiality.

Responsibilities also cover payments processing, coordinating mail and deliveries, supporting building security, and keeping office systems organized.