Administrative Assistant / Receptionist

Able2 Elmira; Horseheads North (NY); On-site; USD 27,000 - 29,000; Full time

Job summary

Able2 Enhancing Potential in New York is seeking an Administrative Assistant/Receptionist to provide exceptional customer service and manage a variety of administrative tasks to support operations. This is a full-time role, Monday–Friday, with an hourly rate of $19.70–$20.90.

You will greet visitors, monitor sign-in/out, answer calls with professional etiquette, and assist the COO and Program Directors with data entry, filing, reports, purchasing, and special projects, plus coordinate events.

Qualifications

• High school diploma or equivalent required.
• 1–3 years in a similar or related position preferred.
• Proficient with Microsoft Office 365.

Responsibilities

• Greet and assist building occupants, visitors and guests in a friendly, professional manner.
• Monitor sign-in/out book, issue badges, ensure visitors sign in.
• Notify appropriate employee of in-person visitors on arrival.
• Answer incoming calls and direct to appropriate personnel with good phone etiquette.
• Provide admin support to COO and Program Directors: data entry, filing, reports, purchasing, copying/printing, correspondence, special projects.
• Maintain organized filing systems (physical and electronic).
• Coordinate special event projects, including pre-event planning and staffing.

Skills

Microsoft Office 365

Phone etiquette

Education

High school diploma (or equivalent)

Job description

Are you looking for a career with true fulfillment? Do you

have a passion of helping individuals with disabilities?

Look no further, Able2is the place for you!

At Able2, we take pride in enhancing the quality of life of the people we serve and have a long history of compassion and dedication to the individuals in our community. Able2 couldn't incorporate these core values without employees like you so apply today!

Able2 is seeking an Administrative Assistant/Receptionist to provide exceptional customer service while managing various administrative tasks and special projects to support operations. This is a full time, Monday - Friday position. The hourly rate ranges from $19.70 - $20.90.

As an Administrative Assistant/Receptionist, your main duties and responsibilities are as follows:

• Greet and assist building occupants as well as visitors and guests in a friendly and professional manner.
• Follows security procedures such as monitoring sign in and out book, issuing badges, ensuring visitors sign in.
• Notifies the appropriate employee of in-person visitors when they arrive.
• Answer incoming phone calls, directing them to the appropriate personnel while maintaining a high standard of phone etiquette.
• Provide administrative support to Able2 COO and Program Directors including but not limited to: data entry, filing, report preparation purchasing assistance, copying and printing, word processing and mailings, composing/preparing correspondence, and appropriate special projects.
• Maintain organized filing systems for both physical and electronic documents.
• Assists with coordination of special event projects including pre-event planning and organization, as assigned. Will assist with organizing adequate staffing and necessary equipment for each project to promote the success of such projects.

Qualifications Include:

• Minimum of a High school diploma (or equivalent) required.
• 1 -3 years’ experience in a similar or related position preferred.
• Strong computer skills and experience working with Microsoft Office 365 and similar applications, required.
• Ability to operate more complex office phones and manage multiple incoming calls.
• Valid driver's license and/or have access to reliable transportation sufficient to meet duties of the position preferred.

Able2 Enhancing Potential is an equal opportunity employer. Able2 Enhancing Potential does not discriminate in employment on account of race, color, religion, national origin, citizenship stats, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service.