Receiving & Inventory Control Manager

ServerPartDeals

Sanford (FL)

On-site

USD 41,000 - 52,000

Full time

5 days ago

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Benefits offered by this job

401(k) with company matching

Paid time off

On-site Sanford, FL schedule

Job summary

Server Tech Solutions Inc. in Sanford, FL is seeking a full-time on-site Receiving & Inventory Specialist. You will own inbound serialized hardware, verify part numbers, and maintain strict 1:1 traceability from PO to sale, ensuring accuracy and preventing misrepresentation.

You will manage PO lifecycle, coordinate testing and grading, and document discrepancies with vendors. The role requires leadership, methodical analysis, and a focus on security and compliance in ITAD workflows.

Qualifications

3–5+ years in receiving, inventory control with serialized technology hardware.
Hands-on experience with enterprise drives, servers, or components and ability to identify hardware and part numbers without lookup.

Responsibilities

Own receiving for all inbound serialized hardware—drives, servers, and components.
Verify part numbers, revisions, configurations, quantities, serials, and condition against the PO and vendor manifest.
Maintain 1:1 serial-level traceability from PO through grading and sale.
Catch and document misrepresented lots and data discrepancies with evidence for claims.
Set and enforce receiving accuracy standards and stop the line when issues arise.
Own the purchase order lifecycle from in-transit to live and sellable.
Track open POs daily across receiving, testing, grading, and activation.
Identify and clear stale or stuck POs to protect vendor relationships.
Maintain PO aging visibility for leadership and Purchasing.
Set testing queue priority and coordinate daily with HW Engineering & Testing.
Track units through test, grading, and reconciliation of yields.
Oversee SKU transformations when grading splits lots into SKUs.
Document shortages, overages, substitutions, and grade misrepresentation with evidence.
Provide data to Purchasing to hold vendors accountable.
Turn discrepancies around within 48 hours of identification.

Skills

Gatekeeper mindset

Ownership

Systems thinking

Velocity awareness

Tools

Finale Inventory

Job description

Server Tech Solutions Inc. — 111 Central Park Pl, Sanford, FL 32771

Full-time | Monday–Friday, 9:00 a.m. – 6:00 p.m. | On-site

$30.00 – $38.00 per hour (based on experience)

Reports to: Director of Operations

-ABOUT THE WORK-

Server Tech Solutions buys, tests, grades, and resells enterprise technology hardware, and handles ITAD for clients decommissioning their infrastructure.

Our core volume is enterprise storage — HDDs, SSDs, NVMe, and M.2 arriving in lot quantities across every capacity, interface, and form factor. Around that: complete servers (Dell PowerEdge, HPE ProLiant, Supermicro, Cisco UCS), memory, GPUs, CPUs, RAID controllers, HBAs, network cards, power supplies, caddies, and rails.

Every unit is serialized on arrival, tested, graded, assigned a SKU based on that grade, and activated as sellable inventory. A drive’s model, capacity, interface, and health data determine what it is and what it’s worth. Get a part number wrong at intake and it propagates into testing, pricing, listings, and eventually a customer return or a vendor claim we can’t win.

You own that gate.

-WHO WE'RE LOOKING FOR-

You have worked in ITAD, IT refurbishment, data center decommissioning, or enterprise hardware resale. You know what a Dell DP/N is, why an HPE spare number and an assembly number are not the same thing, and what “pulled, tested, working” actually means when a vendor puts it on a manifest. You have seen drives arrive labeled one capacity and test out as another. You know what SMART data tells you, and what power‑on hours do to a grade.

You do not need to be an engineer. You need to have handled this equipment at volume, and to have been the person accountable when the count was wrong.

-WHAT YOU'LL OWN-

Own receiving for all inbound serialized hardware — drives, servers, and components
Verify part numbers, revisions, configurations, quantities, serials, and condition against the PO and vendor manifest
Maintain 1:1 serial‑level traceability from PO through grading, activation, and sale
Catch and document misrepresented lots: capacity mismatches, undisclosed pulls, relabeled or counterfeit drives, missing caddies and rails, cosmetic damage inconsistent with the stated grade
Set and enforce receiving accuracy standards, and stop the line when something does not look right

PO Lifecycle Ownership

Own the purchase order from in‑transit through live and sellable
Track every open PO daily across receiving, testing, grading, and activation status
Identify and clear stale or stuck POs before they affect vendor relationships or purchasing decisions
Maintain PO aging visibility for leadership and Purchasing

Testing Coordination & Grading

Set testing queue priority based on PO urgency and business value; coordinate daily with HW Engineering & Testing
Keep a prioritized queue staged — no idle test capacity while inbound stacks up
Track every unit through test, retest, and grading
Reconcile post‑test yields (Grade A/B/C) against inbound manifests, and flag yield rates that fall outside expectation for a given vendor or lot
Oversee SKU transformation when grading splits a lot into distinct SKUs
Document shortages, overages, substitutions, and grade misrepresentation with evidence strong enough to support a claim
Give Purchasing the data to hold vendors accountable
Turn discrepancies around within 48 hours of identification

ITAD, Data Security & Compliance

Maintain chain‑of‑custody documentation on client decommissioning and ITAD receipts
Ensure drives are routed to the correct sanitization or destruction path and that certificates are issued accurately
Support audit readiness as ITAD operations scale
Protect against inventory loss, misclassification, and fraud

Team & Process

Manage the receiving and inventory control team
Build and maintain SOPs across the inbound pipeline
Train the team on serialized handling, hardware identification, documentation standards, and escalation
Maintain accurate, auditable records in Finale Inventory (ERP migration anticipated)

-WHAT SUCCESS LOOKS LIKE-

Receiving accuracy — percentage of POs received with zero discrepancies
PO cycle time — average days from arrival to live and sellable
PO aging — open POs beyond 14 days; percentage completed within 7
Vendor discrepancy turnaround — documented within 48 hours
Speed to live — time from grading completion to inventory posted

-REQUIREMENTS-

3–5+ years in receiving, inventory control, or IT asset management with serialized technology hardware
Direct hands‑on experience with enterprise drives, servers, or components — you can identify hardware and read manufacturer part numbers without looking up every line
Background in ITAD, IT refurbishment, data center decommissioning, e‑waste, or hardware resale
Demonstrated ownership of serial‑level traceability and PO reconciliation
Experience with WMS or ERP inventory systems (Finale Inventory or comparable)
People leadership — managing a small team to a measurable accuracy standard
Calm and methodical under volume and shifting priorities

-STRONGLY PREFERRED-

Familiarity with drive health data — SMART attributes, power‑on hours, reallocated sectors, SSD wear indicators — and how it maps to grading
Working knowledge of NIST 800‑88 sanitization, degaussing, or physical destruction workflows
Experience in an R2v3, e‑Stewards, NAID AAA, or ISO 14001 environment
Experience issuing certificates of data destruction or recycling
Fluency with OEM part numbering: Dell DP/N, HPE spare and assembly numbers, Cisco PID, Supermicro model strings
Experience with lot‑based or broker purchasing and vendor claim resolution

-WHAT MAKES SOMEONE GOOD AT THIS-

Gatekeeper instinct — you stop the process when something is off, even under pressure
Ownership — you see a stale PO and you fix it
Systems thinking — you see how a receiving error compounds through testing, fulfillment, and the customer
Velocity awareness — inventory sitting in WIP is deferred revenue

-WHY THIS ROLE MATTERS-

Every PO that sits incomplete costs money — in deferred revenue, in vendor trust, in purchasing leverage, and in operational drag. Every unit received wrong costs more than that, later, and with interest.

This role exists to make sure what we bought is what we got, that we can prove it, and that it becomes sellable inventory fast.

-COMPENSATION & BENEFITS-