Receiving Coordinator

Veolia; Detroit (MI); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Tuition reimbursement

Job summary

Veolia is seeking an Administrative Assistant in Detroit, Michigan to provide coordination and support for team operations, including high volume data entry and ensuring compliance with transportation regulations. This role involves managing office communications, tracking waste shipments, and handling documentation.

The ideal candidate should possess a High School diploma or GED, experience in administrative roles, and proficiency in Microsoft Office. Comprehensive benefits including health and retirement plans are offered.

Qualifications

• High School diploma or GED required.
• Experience in an administrative support role.
• Working knowledge of Microsoft Office Products.

Responsibilities

• Provide coordination and support for daily operations.
• Manage and distribute information in the office.
• Perform office administrative tasks and maintain files.

Skills

Organizational skills

Fluent English

Data management

Microsoft Office

Education

High School diploma or GED

Associates degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Description

Under immediate supervisor, the Administrative Assistant provides coordination and support the operations of the team. This position includes a high volume of data entry. The job interfaces frequently with peers and managers and occasionally with customers. Ensure all tasks are in compliance with applicable Federal, State, and Local Department of Transportation regulations as well as compliant with all policies, practices and procedures.

Primary Responsibilities

• Provide coordination and support for daily operations of facility including data management
• Track waste shipments with disposal facilities
• Manage and distribute information in an administrative office environment
• Manage the office phone. Answer and reroute all incoming phone calls
• Manage life cycle of printed manifests, including Land Disposal Restrictions (LDRs) associated paperwork and labels - printing, CC Scanning, mailing to customers and mailing to states
• Sign manifests that end at the facility and create billing packets (based on location permitting and need)
• Enter order updates which add to any required Transportation, Supplies, or Demurrage charges once the waste and documentation arrive at the facility
• Perform office administrative tasks - maintain electronic and paper files, rosters, contact lists; accurately update files, reports, spreadsheets and documentation; sort and distribute mail
• Perform other reasonably related tasks as assigned by management.

Qualifications

Basic Required Qualifications

• High School diploma or General Educational Development (GED) required
• Experience working in an administrative support role
• Working knowledge of Microsoft Office Products: Word, Excel, and Outlook. Ability to create simple spreadsheets with formula.
• Ability to organize and prioritize tasks to meet deadlines
• Fluency in English, both written and verbal with the ability to create clear and concise memos and letters

Preferred Qualifications

• Associates degree
• 2+ years of experience administrative working in an office setting
• Proficiency using Windows based software platforms
• Knowledge of RCRA, DOT and Hazmat regulations

Additional Information

Benefits: Comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, tuition reimbursement, paid volunteering and more. In addition, commencing no later than January 1, 2027, benefits package will include participation in an employer sponsored 401(k) plan, to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement. We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.