Receiving Coordinator

Veolia | North America; Detroit (MI); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k) plan

Tuition reimbursement

Paid time off

Paid volunteering

Job summary

Veolia North America is seeking an organized administrative professional to support daily facility operations, manage data, track waste shipments, and handle office communications.

The role includes processing manifests, updating files, and assisting management with billing packets. Requires a High School diploma or GED, proficiency in Word/Excel/Outlook, and strong task-prioritization in a Detroit-area, on-site setting with full benefits.

Qualifications

• High School diploma or GED required.
• Experience in an administrative support role.
• Proficiency with Word, Excel, and Outlook; ability to create simple spreadsheets with formulas.
• Ability to organize and prioritize tasks to meet deadlines.
• Fluency in English, both written and verbal.

Responsibilities

• Provide coordination and support for daily operations of facility including data management.
• Track waste shipments with disposal facilities.
• Manage and distribute information in an administrative office environment.
• Manage the office phone; answer and reroute incoming calls.
• Manage the life cycle of printed manifests and related paperwork and labels.
• Sign manifests that end at the facility and create billing packets.
• Enter order updates which affect transportation, supplies, or demurrage charges.
• Maintain electronic and paper files; update reports and documentation; sort and distribute mail.
• Perform other reasonably related tasks as assigned by management.

Skills

Administrative support

Microsoft Office

Task prioritization

English fluency

Education

Associate’s degree

Tools

Windows-based software platforms

Job description

Veolia has acquired Clean Earth. As Clean Earth completes its integration into Veolia, recruiting and hiring for this role is being managed in partnership with the Clean Earth talent acquisition team. Veolia in North America is the top‑ranked environmental company in the United States for three consecutive years, and the country’s largest private water operator and technology provider as well as hazardous waste and pollution treatment leader. It offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. Veolia helps commercial, industrial, healthcare, higher education and municipality customers throughout North America. Headquartered in Boston, Veolia has more than 10,000 employees working at more than 350 locations across North America.

Primary Responsibilities

• Provide coordination and support for daily operations of facility including data management.
• Track waste shipments with disposal facilities.
• Manage and distribute information in an administrative office environment.
• Manage the office phone. Answer and reroute all incoming phone calls.
• Manage the life cycle of printed manifests, including Land Disposal Restrictions (LDRs) associated paperwork and labels – printing, CC scanning, mailing to customers and mailing to states.
• Sign manifests that end at the facility and create billing packets (based on location permitting and need).
• Enter order updates which add to any required Transportation, Supplies, or Demurrage charges once the waste and documentation arrive at the facility.
• Perform office administrative tasks – maintain electronic and paper files, rosters, contact lists; accurately update files, reports, spreadsheets and documentation; sort and distribute mail.
• Perform other reasonably related tasks as assigned by management.

Basic Required Qualifications

• High School diploma or General Educational Development (GED) required.
• Experience working in an administrative support role.
• Working knowledge of Microsoft Office Products: Word, Excel, and Outlook. Ability to create simple spreadsheets with formula.
• Ability to organize and prioritize tasks to meet deadlines.
• Fluency in English, both written and verbal, with the ability to create clear and concise memos and letters.

Preferred Qualifications

• Associate’s degree.
• 2+ years of experience administrative working in an office setting.
• Proficiency using Windows based software platforms.
• Knowledge of RCRA, DOT and Hazmat regulations.

Benefits

Comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, tuition reimbursement, paid volunteering and more. In addition, commencing no later than January 1, 2027, benefits package will include participation in an employer-sponsored 401(k) plan, to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement.

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.