Facility Administrative Assistant

Covanta; Indianapolis (IN); On-site; USD 28,929 - 38,572; Full time

Benefits offered by this job

Medical, Vision, Dental

Job summary

Reworld is seeking an Facility Administrative Assistant in Indianapolis to perform a wide range of administrative duties in a fast‑paced environment. You will support the Facility Management team, gather metrics, process purchases, and handle data in Excel and NetSuite.

The role requires a 2+ year administrative background, strong organizational skills, and excellent communication abilities. A positive, proactive approach will help manage multiple tasks and ensure smooth daily operations at the

Qualifications

• High school diploma or GED required.
• Minimum 2‑year experience in an administrative role.
• Proficient in Microsoft Office, Outlook, Word, PowerPoint, and Excel.
• Excellent written and verbal communication skills.
• Strong organizational and prioritization skills.

Responsibilities

• Support the Facility Management team by assisting with administrative functions.
• Gather and provide metrics to the Facility Manager.
• Prepare and scan documents.
• Assist operations in scanning and uploading E‑Manifesting requirements.
• Process department purchases and create purchase and procurement orders.
• Coding of invoices.
• Print and deliver labels and manifests to drivers.
• Input production data into relevant systems (Excel, NetSuite, Enviroware).
• Create and track inbound and outbound orders.
• Track and report information to clients and external stakeholders on a monthly, quarterly, and semi‑annual basis.
• Support operations team with inventory tracking and reporting.
• Aid with internal and external audits and downstream vendor due diligence.
• Create various production and management reports.
• Perform office duties such as filing, typing, organizing, manual updates, report updates, mail distribution and other clerical tasks.
• Maintains the electronic bulletin board for the Facility.
• HR Administrative tasks, as needed.
• Greet site visitors/guests and manage facility sign‑in sheet.
• Perform other duties as assigned.

Skills

Outlook

Word

PowerPoint

Excel

Organization

Communication

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

About the role

The Facility Administrative Assistant will perform administrative duties for the specified location. This is a fast‑paced role that involves numerous tasks requiring advanced organization and prioritization skills.

Primary Responsibilities

• Support the Facility Management team by assisting with administrative functions.
• Gather and provide metrics to the Facility Manager.
• Prepare and scan documents.
• Assist operations in scanning and uploading E‑Manifesting requirements.
• Process department purchases and create purchase and procurement orders.
• Coding of invoices.
• Print and deliver labels and manifests to drivers.
• Input production data into relevant systems (Excel, NetSuite, Enviroware).
• Create and track inbound and outbound orders.
• Track and report information to clients and external stakeholders on a monthly, quarterly, and semi‑annual basis.
• Support operations team with inventory tracking and reporting.
• Aid with internal and external audits and downstream vendor due diligence.
• Create various production and management reports.
• Perform office duties such as filing, typing, organizing, manual updates, report updates, mail distribution and other clerical tasks.
• Maintains the electronic bulletin board for the Facility.
• HR Administrative tasks, as needed.
• Greet site visitors/guests and manage facility sign‑in sheet.
• Perform other duties as assigned.

Required Qualifications

• High school diploma or GED (General Education Degree).
• Minimum 2‑year experience in an administrative role.
• Proficient in Microsoft Office, specifically Outlook, Word, PowerPoint, and Excel.
• Excellent written and verbal communication skills.
• Strong organizational and prioritization skills.
• Walking, standing, and/or sitting for extended periods of time.
• Provide high level of customer service.
• Ability to use sound judgment and problem solve in a fast‑paced environment.
• Ability to collaborate and build effective relationships at all levels of the organization.
• Ability to handle multiple projects, prioritize, meet deadlines and work independently with initiative in a fast‑paced environment.
• Ability to follow detailed oral and written instructions.

Preferred Qualifications

• Experience in waste or recycling industry a plus.

Physical Demands of the Role

• Ability to walk, stand, sit, and climb.
• Ability to lift/carry 50 lbs.

Benefits

In addition to salary, this role is eligible for benefits. The benefits would include medical, prescription drug, vision, and dental plans; 401(k) plan; paid parental leave; paid time off; and paid holidays.

Additional details are available at https://www.reworldwaste.com/careers/benefits.

Pay Transparency

The pay range for the primary location of this position is: 20.72 - 27.60 USD per hour.

Reworld provides an industry-leading benefits package that supports the whole person‑and their families through a balanced approach to mental, physical, and financial wellbeing. Regular full‑time employees based in the USA have access to comprehensive medical, prescription drugs, dental, and vision coverage, FSA, HSA, short‑ and long‑term disability benefits. Our 401(k) plan is industry-leading, with an up to 7% company match. Additional benefits include Company‑paid life and AD&D insurance, EAP, paid parental leave, and educational assistance. For more information regarding these offerings, please visit the Reworld Careers Benefits Page. Reworld reserves the right to amend, suspend or terminate any benefit plan, in whole or in part, at any time.

DEI Commitment

Reworld is an Equal Opportunity Employer, has developed an Affinity Action Program (AAP), and will not discriminate against any qualified applicants because of race, color, religion, sex, national origin, sexual orientation, gender identity, disability (including perceived disability, physical, mental, and/or intellectual disabilities), veteran status, liability for service in the Armed Forces of the United States, or any other characteristic protected by law.

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If you are an individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site because of your disability. You can request reasonable accommodations by going to Reworldwaste.com and clicking on the 'Contact Us' button. Under Inquiries, select 'Careers' in the Interest field, fill out all required fields including your message. In the message section, please note this is a 'Job Application Accommodation Request'.

All Reworld positions require a candidate's ability to perform the duties and responsibilities of the role while upholding Reworld's Values, including (but not limited to) contributing to a safe and inclusive workplace, delivering results through trust, and building breakthrough capabilities.

Please note that Level, Title and/or Salary may be adjusted based on the applicant's experience or skills.