Receiving Administrator

TEL Staffing & HR; Pensacola (FL); On-site; USD 22,000 - 25,000; Full time

Job summary

TEL Staffing & HR is seeking a detail-oriented Receiving Administrator in Milton, FL to coordinate and maintain accurate receiving records, process shipments, and support daily warehouse logistics operations.

The ideal candidate has proven receiving and logistics know-how, experience with shipping documentation, and strong ability to maintain precise inventory records in a fast-paced environment. This role is Temp to Hire with 60+ hour weeks and overtime paid.

Qualifications

• Must have previous receiving experience.
• Must have logistics or transportation knowledge.
• Experience in a warehouse, distribution center, or shipping & receiving department.
• Knowledge of purchase orders, packing slips, bills of lading, and freight documentation.
• Experience with inventory management systems, ERP systems, or warehouse management software.
• Strong computer skills, including Microsoft Excel and Outlook.
• Excellent attention to detail and organizational skills.
• Strong communication and problem-solving abilities.
• Ability to multitask and work independently in a fast-paced environment.

Responsibilities

• Process and document all incoming shipments and deliveries.
• Verify incoming products against purchase orders, packing slips, and invoices.
• Inspect shipments for accuracy, damages, shortages, and discrepancies.
• Enter receiving information accurately into the company’s inventory or ERP system.
• Maintain organized receiving paperwork, shipping documents, and inventory records.
• Communicate with vendors, carriers, purchasing, and warehouse personnel regarding shipment issues.
• Track incoming shipments and follow up on delayed or missing deliveries.
• Assist with coordinating inbound freight and logistics schedules.
• Resolve receiving discrepancies and ensure proper documentation is completed.
• Maintain accurate inventory records and assist with inventory control.
• Ensure receiving procedures are followed and documentation is completed in a timely manner.
• Provide administrative support to warehouse and logistics operations.

Skills

Receiving experience

Logistics knowledge

Warehouse experience

Freight documentation

ERP/WMS systems

Excel

Outlook

Attention to detail

Communication

Multitasking

Tools

ERP/WMS software

Microsoft Excel

Outlook

Job description

We are seeking an organized AND detail-oriented Receiving Administrator to work for a fast-moving Cable manufacturing companyin Milton, FL. This position is responsible for coordinating and maintaining accurate receiving records, processing incoming shipments, and supporting daily warehouse and logistics operations.

The ideal candidate MUST...

What We Are Looking For:

We are looking for someone who understands the receiving process from beginning to end. This is not an entry-level administrative position. The successful candidate must have practical receiving and logistics knowledge, be comfortable handling shipping documentation, and understand the importance of accurate inventory records and timely shipment processing.

Key Responsibilities:

• Process and document all incoming shipments and deliveries.
• Verify incoming products against purchase orders, packing slips, and invoices.
• Inspect shipments for accuracy, damages, shortages, and discrepancies.
• Enter receiving information accurately into the company’s inventory or ERP system.
• Maintain organized receiving paperwork, shipping documents, and inventory records.
• Communicate with vendors, carriers, purchasing, and warehouse personnel regarding shipment issues.
• Track incoming shipments and follow up on delayed or missing deliveries.
• Assist with coordinating inbound freight and logistics schedules.
• Resolve receiving discrepancies and ensure proper documentation is completed.
• Maintain accurate inventory records and assist with inventory control.
• Ensure receiving procedures are followed and documentation is completed in a timely manner.
• Provide administrative support to warehouse and logistics operations.

Required Qualifications:

• Previous receiving experience is REQUIRED.
• Previous logistics or transportation experience is REQUIRED.
• Experience working in a warehouse, distribution center, or shipping & receiving departmentis REQUIRED.
• Knowledge of purchase orders, packing slips, bills of lading, and freight documentation is REQUIRED.
• Experience with inventory management systems, ERP systems, or warehouse management softwareis REQUIRED.
• Strong computer skills, including Microsoft Excel and Outlookis REQUIRED.
• Excellent attention to detail and organizational skillsis REQUIRED.
• Strong communication and problem-solving abilitiesis REQUIRED.
• Ability to multitask and work independently in a fast-paced environmentis REQUIRED.

Preferred Qualifications:

• Experience coordinating inbound shipments & freight deliveries is PREFERRED.
• Familiarity with inventory control AND warehouse operations is PREFERRED.
• Experience communicating with freight carriers AND vendors is PREFERRED.
• Previous administrative experience in a warehouse and/or logistics environment is PREFERRED.

PAY:

Starts at $16/hr. - $18/hr. (Depending on CURRENT level of Experience)

SCHEDULE:

DAY Shift = 7:30am - 7:30pm (MUST have weekend availability)

*EXPECT to work 60+ hours a week*

(ALL hours worked over 40 hours will be paid at "time-and-a-half")

BEFORE STARTING WORK YOU

• Must have Steel-toed boots/shoes.
• Must have RELIABLE transportation to Milton FL.
• Must pass a pre-employment drug test.
• Must complete a pre-employment (level 1) background check.

***Having something on your record does NOT eliminate you from this position, nor this company. Every candidate is evaluated on an individual "case-by-case" basis***

TEL Staffing complies with regulations enforced by the EEOC.

This position is Temp to Hire. No benefits are offered during the Temp period.