Real Estate Transaction Navigator for Listings & Closings

Home Buyers Of Pittsburgh; Pittsburgh (Allegheny County); On-site; USD 50,000 - 60,000; Full time

Job summary

HomeBuyers of Pittsburgh is seeking a Listing & Transaction Coordinator to keep properties live, accurate, and market-ready. You’ll manage the paperwork the moment offers arrive and hand clean files to the closing team, ensuring a smooth transition to close.

You will oversee 40–50 active listings, coordinate showings, price changes, and disclosures, and maintain data across CRM and compliance platforms to support the sales team.

Qualifications

• Active Pennsylvania real estate license or willing to obtain within 90 days (company will cover cost).
• Experience coordinating real estate transactions; closing coordination is a strong plus.
• Exceptional organization and attention to detail; catching what others miss is key.
• Comfortable on the phone with buyers, sellers, agents, and contractors; not inbox-only.
• Able to manage dozens of moving pieces without supervision.
• Experience with MLS entry and compliance preferred.
• Comfortable with real estate software; training on multiple systems will be provided.

Responsibilities

• List properties with photos, descriptions, MLS entry, disclosures, and listing agreements correctly the first time.
• Build and send off-market emails to investor buyer list and manage replies.
• Manage 40–50 active listings: price changes, status updates, new photos, MLS and brokerage compliance.
• Coordinate showings, inquiries, and offers so the sales team negotiates with up-to-date information.
• Turn accepted offers into complete, compliant files and hand to the closing coordinator.
• Chase signatures and documents needed to keep deals on schedule.
• Own data in CRM, ops sheets, and compliance platforms.
• Report pipeline weekly: listed, under contract, and stalled items.
• Cross-train to back up closing coordination during spikes and vacations.

Skills

Excellent organization

Attention to detail

Phone etiquette

multitasking

Education

Real estate license (PA) or willing to obtain within 90 days

Tools

MLS

CRM software

Job description

HomeBuyers of Pittsburgh is seeking a Listing & Transaction Coordinator to keep properties live, accurate, and market-ready. You’ll manage the paperwork the moment offers arrive and hand clean files to the closing team, ensuring a smooth transition to close.

You will oversee 40–50 active listings, coordinate showings, price changes, and disclosures, and maintain data across CRM and compliance platforms to support the sales team.