Real Estate Transaction Coordinator

Interactive Resources; Tempe (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

Interactive Resources in Tempe, AZ is seeking a detail-oriented Real Estate Transaction Administrative Assistant to support day-to-day transaction operations in a fast-paced environment.

You will manage documentation, coordinate with external partners, track tasks, and ensure accuracy throughout the lifecycle. This role emphasizes process-driven collaboration with internal teams and external stakeholders to keep projects on track.

Qualifications

• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time management skills.
• Ability to multitask and manage priorities in a deadline-driven environment.
• Strong written and verbal communication skills.
• Comfortable working with external vendors, partners, and stakeholders.
• Ability to follow structured processes and maintain compliance standards.
• Strong problem-solving and follow-up skills.
• Team-oriented mindset with the ability to collaborate cross-functionally.
• Adaptable and comfortable learning new systems and processes.
• Proficient with Microsoft Office and digital platforms.

Responsibilities

• Coordinate and process transaction-related documentation and operational tasks accurately and efficiently
• Review, verify, and maintain records to ensure completeness and compliance with internal processes
• Obtain and organize required documents from external partners, vendors, HOAs, title companies, and other third parties
• Research and resolve discrepancies, outstanding items, or documentation issues
• Communicate professionally via phone and email to follow up on requests and gather required information
• Track and manage work orders, transaction updates, and requests through internal systems and ticketing platforms
• Review transaction files and final documents for accuracy prior to completion
• Maintain detailed records and documentation throughout the transaction lifecycle
• Collaborate cross-functionally with internal teams to resolve operational issues and support efficiency
• Manage multiple transactions and deadlines simultaneously while maintaining strong attention to detail
• Utilize internal software systems and workflow management tools, including ticketing platforms such as Zendesk

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Multitasking

Cross-functional collaboration

Problem solving

Team oriented

Adaptability

Learning new systems

Tools

Zendesk

Microsoft Office

Workflow systems

Job description

Interactive Resources in Tempe, AZ is seeking a detail-oriented Real Estate Transaction Administrative Assistant to support day-to-day transaction operations in a fast-paced environment.

You will manage documentation, coordinate with external partners, track tasks, and ensure accuracy throughout the lifecycle. This role emphasizes process-driven collaboration with internal teams and external stakeholders to keep projects on track.