Real Estate Transaction Coordinator

The-Gellman-Team; Shrewsbury (MO); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Comprehensive Training from industryLe

Bonuses eligibility

Fun, vibrant team culture

PTO and health benefits

Job summary

The Gellman Team in St. Louis, Missouri, is seeking a detail-oriented Closing Coordinator to manage buyer and seller transactions from contract to close. You will audit files, track deadlines, and coordinate with agents, lenders, and title companies to ensure a smooth process.

Ideal candidates are proactive, excellent communicators, and tech-savvy, eager to learn and contribute to a high-performing team in an in-office role.

Qualifications

• Exceptionally detail-oriented with a focus on deadlines and accuracy.
• Proactive, takes initiative and thinks ahead to prevent issues.
• Strong critical thinking and problem-solving in real estate transactions.
• Highly organized with the ability to manage multiple transactions.
• Excellent written and verbal communication with clients, agents, and lenders.

Responsibilities

• Manage buyer and seller transactions from contract through closing.
• Audit transactions for missing information, signatures, and issues.
• Enter and monitor key dates in Salesforce, SkySlope, and Dotloop.
• Ensure timely completion and distribution of documents and amendments.
• Coordinate electronic signatures and maintain compliant files.
• Identify bottlenecks and propose workflow improvements.

Skills

detail-oriented

proactive

critical thinker

highly organized

deadline-driven

exceptional communicator

technologically capable

accountable

resourceful

team player

Education

Real estate license (MO) preferred

Tools

MARIS

Dotloop

SkySlope

Salesforce

Job description

Real Estate Transaction Coordinator

The Gellman Team St. Louis, Missouri, United States

About this position

Ready to be a part of something BIG? At The Gellman Team, St. Louis’ #1 Real Estate Team, and the top eXp Realty team in Missouri, we’re looking for an exceptional closing coordinator who thrives in a dynamic, fast-paced environment. If you love tackling challenges, hitting deadlines, and contributing to a high-performing team, this is your chance to shine!

This role is ideal for someone who naturally takes ownership, thrives on deadlines, communicates exceptionally well with multiple parties, and can think critically and swiftly when a transaction doesn't go exactly according to plan.

As a Closing Coordinator, you’ll be at the heart of our operations—working with top agents, clients, lenders, title companies, and more. You’ll ensure every deal is smooth sailing from contract to close, with the chance to gain hands‑on experience from the best in the business.

This isn’t just another job—it’s a chance to learn from industry leaders and make an immediate impact. Whether you’re organizing contracts, ensuring deadlines are met, or collaborating with our talented team, your role will be crucial to our continued success.

If you're tech-oriented and quick to learn new software programs, have a keen eye for detail, and love working with people, we want to hear from you! Join us and be part of a team that is shaping the future of real estate.

Why Join The Gellman Team?

• Comprehensive Training from industry leaders
• Eligibility for Bonuses
• Fun, vibrant team culture.

Location: This is an IN OFFICE position in St Louis, MO. It is a Full-Time Monday-Friday role with hours typically from 8/9am - 4/5pm.

Training will take place in person at the Chesterfield or Murdoch office. The timeline of training will depend on experience and performance.

The use of a personal cell phone to make and receive work phone calls is required.

• Comprehensive Training from industry leaders
• Competitive Benefits: PTO, Paid Holidays, Dental, Vision, Medical, 401(k)
• Eligibility for Bonuses
• Fun, vibrant team culture.

Location: This is an IN OFFICE position in St Louis, MO. It is a Full-Time Monday-Friday role with hours typically from 8/9am - 4/5pm.

Training will take place in person at the Chesterfield or Murdoch office. The timeline of training will depend on experience and performance.

The use of a personal cell phone to make and receive work phone calls is required.

Compensation:

$24 hourly

Responsibilities:

WHAT YOU’LL DO

• Manage assigned buyer and seller paperless transactions from executed contract through closing and final file completion.
• Conduct audits of each transaction to identify missing information, documents, signatures, and other potential issues.
• Enter and maintain critical contract dates, deadlines, and transaction milestones in the appropriate systems including Salesforce, SkySlope, and Dotloop.
• Monitor each transaction throughout the process for potential delays, missing information, approaching deadlines, and compliance concerns.
• Follow up persistently and professionally with agents, clients, lenders, title companies, and other partners to keep everything on track.
• Coordinate the execution of amendments, notices, and other non-negotiation transaction documents.
• Facilitate electronic signatures and ensure documents are fully executed and properly distributed.
• Recognize when a transaction requires additional attention and take action before an issue becomes a problem.
• Hold agents accountable to transaction deadlines and requirements while maintaining a positive and professional working relationship.
• Identify recurring transaction issues, bottlenecks, and inefficiencies.
• Bring forward ideas for improving workflows, communication, systems, and processes.
• Help develop and refine checklists, resources, and procedures as the department continues to grow.
• Contribute to a culture of accountability, organization, responsiveness, and continuous improvement.

Qualifications:

Ideal attributes and skills you will bring to this role:

• Exceptionally detail-oriented. You notice the missing signature, the incorrect date, the overlooked deadline, and the small inconsistency that could become a much bigger problem later.
• Proactive. You don't wait for someone to tell you something needs to be done. You think ahead, anticipate what's coming next, and take action.
• A critical thinker. Real estate transactions don't always fit neatly into a checklist. When something unexpected happens, you can assess the situation, determine what information you need, identify potential solutions, and know when to elevate.
• Highly organized. You can manage a large number of moving pieces without losing track of the details.
• Deadline-driven. You understand that timing matters. You know how to prioritize competing demands and respond with an appropriate sense of urgency.
• An exceptional communicator. You're clear, professional, responsive, and comfortable following up with people repeatedly when necessary.
• Technologically capable. You're comfortable learning and navigating multiple systems and can troubleshoot and figure things out independently.
• Accountable. You take ownership of your files and responsibilities. You don't need someone constantly checking behind you to make sure things are getting done.
• Resourceful. When you encounter something you've never seen before, your first instinct isn't "I don't know." It's "Let me figure this out."
• A team player. You understand that excellent operations require collaboration, communication, and a willingness to jump in and help solve problems.

Qualifications

• 2-3+ years previous experience REQUIRED in real estate transaction coordination, real estate operations, title, residential lending, brokerage, or a related field (MO RE license preferred but not required)
• Exceptional attention to detail and organizational skills
• Strong written and verbal communication skills
• Ability to manage multiple transactions and competing deadlines simultaneously
• Strong critical thinking, problem-solving, and decision-making skills
• Demonstrated ability to work independently and take initiative
• High level of technological proficiency and ability to quickly learn new software and systems
• 1+ year of experience with transaction management platforms such as MARIS, Dotloop, SkySlope, or similar systems is a plus
• Experience with CRM platforms such as Salesforce is a plus

About Company

The Gellman Team brings unmatched momentum and excellence. With over 6,000 families served and $2.5B+ in career sales, this team is driven by results, relationships, and a deep commitment to the community.

Together, these organizations create an exciting, high-performance environment where your work truly matters.

Salary Information

$24 - $24Hourly Wage