Real Estate Closing Specialist — Fast-Paced & Impactful

The Gellman Team; St. Louis (MO); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

PTO and paid holidays

Dental, Vision, Medical insurance

401(k)

Bonuses

Job summary

The Gellman Team in St. Louis, MO is seeking an exceptional Closing Coordinator to ensure every deal moves from contract to close with precision.

You will coordinate with top agents, clients, lenders, title companies, and others to keep deals on track and delivered on time. You’ll thrive in a role that rewards ownership, detailed data management, and proactive problem‑solving, while learning from leaders in a high‑performing real estate team.

Qualifications

• 2–3+ years previous experience REQUIRED in real estate transaction coordination, real estate operations, title, residential lending, brokerage, or a related field (MO RE license preferred but not required)
• Exceptional attention to detail and organizational skills
• Strong written and verbal communication skills
• Ability to manage multiple transactions and deadlines simultaneously
• Strong critical thinking, problem‑solving, and decision‑making skills
• Demonstrated ability to work independently and take initiative
• High level of technological proficiency and ability to quickly learn new software and systems
• 1+ year of experience with transaction management platforms such as MARIS, Dotloop, SkySlope, or similar systems is a plus
• Experience with CRM platforms such as Salesforce is a plus

Responsibilities

• Manage assigned buyer and seller paperless transactions from executed contract through closing and final file completion.
• Conduct audits of each transaction to identify missing information, documents, signatures, and other potential issues.
• Enter and maintain critical contract dates, deadlines, and transaction milestones in the appropriate systems including Salesforce, SkySlope, and Dotloop.
• Monitor each transaction for potential delays, missing information, approaching deadlines, and compliance concerns.
• Follow up with agents, clients, lenders, title companies, and other partners to keep everything on track.
• Coordinate the execution of amendments, notices, and other non‑negotiation transaction documents.
• Facilitate electronic signatures and ensure documents are fully executed and properly distributed.
• Recognize when a transaction requires additional attention and take action before an issue becomes a problem.
• Hold agents accountable to deadlines and requirements while maintaining professionalism.
• Identify recurring transaction issues and bottlenecks and propose improvements.
• Bring forward ideas for improving workflows, communication, systems, and processes.
• Help develop and refine checklists, resources, and procedures as the department grows.
• Contribute to a culture of accountability, organization, responsiveness, and continuous improvement.

Skills

Detail‑oriented

Proactive

Critical thinking

Highly organized

Deadline‑driven

Excellent communicator

Tech‑savvy

Accountable

Team player

Independent initiative

Education

MO RE license preferred

Tools

MARIS

Dotloop

SkySlope

Salesforce

Job description

The Gellman Team in St. Louis, MO is seeking an exceptional Closing Coordinator to ensure every deal moves from contract to close with precision.

You will coordinate with top agents, clients, lenders, title companies, and others to keep deals on track and delivered on time. You’ll thrive in a role that rewards ownership, detailed data management, and proactive problem‑solving, while learning from leaders in a high‑performing real estate team.