Real Estate Transaction Coordinator

Placements24; Queenstown (MD); Hybrid; USD 11,000 - 22,000; Full time

Benefits offered by this job

Competitive salary based on experience

Hybrid work model

Growth opportunities within the agency

Job summary

Placements24 is seeking a highly organized Real Estate Transaction Coordinator to support our client’s agents in Queenstown, Eastern Cape. This hybrid role handles processing from contract to closing, coordinating documents, appointments, and communications with buyers, sellers, lenders, and attorneys.

The ideal candidate has proven experience in real estate transactions, strong organizational skills, and proficiency with MS Office and real estate CRM software.

Qualifications

• Proven experience as Real Estate Transaction Coordinator or similar role.
• Strong understanding of the real estate transaction process and related documentation.
• Excellent organizational skills and meticulous attention to detail.
• Proficiency in MS Office Suite and real estate CRM software.
• Exceptional communication and interpersonal skills with clients and industry professionals.
• Ability to manage multiple transactions simultaneously and prioritize tasks effectively.
• Flexibility to work in a hybrid model.
• Familiarity with local real estate market practices in the Eastern Cape is an advantage.

Responsibilities

• Manage all aspects of real estate transaction processing from contract initiation to closing.
• Prepare and distribute transaction-related documents, including purchase agreements, addendums, and disclosures.
• Coordinate and schedule all necessary appointments, including inspections, appraisals, and closings.
• Communicate effectively with clients, agents, lenders, attorneys, and other parties involved in the transaction.
• Maintain accurate and organized transaction files, both physical and digital.
• Ensure all deadlines are met and proactively address potential issues that may arise during the transaction process.
• Assist agents with listing management and marketing preparations as needed.
• Keep clients informed of transaction progress and respond to inquiries promptly.
• Verify that all required disclosures and contingencies are completed and signed.

Skills

Organizational skills

Attention to detail

Communication skills

Time management

Tools

Microsoft Office Suite

Real estate CRM software

Job description

About the Role

Our client, a busy real estate agency, is looking for a highly organized and detail-oriented Real Estate Transaction Coordinator to support their agents in Queenstown, Eastern Cape. This role is crucial for ensuring the smooth and efficient processing of all real estate transactions from contract to closing. You will manage all necessary documentation, coordinate with buyers, sellers, agents, and legal professionals, and ensure deadlines are met. The ideal candidate possesses excellent administrative skills, a strong understanding of the real estate transaction process, and exceptional attention to detail. This hybrid position allows for flexibility, combining administrative tasks with occasional site visits or client interactions, supporting agents in the thriving Queenstown property market.

Key Responsibilities

• Manage all aspects of real estate transaction processing from contract initiation to closing.
• Prepare and distribute transaction-related documents, including purchase agreements, addendums, and disclosures.
• Coordinate and schedule all necessary appointments, including inspections, appraisals, and closings.
• Communicate effectively with clients, agents, lenders, attorneys, and other parties involved in the transaction.
• Maintain accurate and organized transaction files, both physical and digital.
• Ensure all deadlines are met and proactively address potential issues that may arise during the transaction process.
• Assist agents with listing management and marketing preparations as needed.
• Keep clients informed of transaction progress and respond to inquiries promptly.
• Verify that all required disclosures and contingencies are completed and signed.

Requirements

• Proven experience as a Real Estate Transaction Coordinator, Administrator, or similar role.
• Strong understanding of the real estate transaction process and related documentation.
• Excellent organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and real estate CRM software.
• Exceptional communication and interpersonal skills, with the ability to interact professionally with clients and industry professionals.
• Ability to manage multiple transactions simultaneously and prioritize tasks effectively.
• Proactive and problem-solving attitude.
• Flexibility to work in a hybrid model, adapting to the needs of the agents and the transaction flow in Queenstown.
• Familiarity with local real estate market practices in the Eastern Cape is an advantage.

Benefits

• Competitive salary based on experience.
• Opportunity to work in a fast-paced and supportive real estate environment.
• Gain valuable experience in the full spectrum of real estate transactions.
• Be an integral part of a successful team in Queenstown.
• Potential for growth within the agency.
• Contribution to successful property sales and client satisfaction.