Real Estate Specialist

Mcguirewoods; Los Angeles (CA); Hybrid; USD 50,000 - 75,000; Full time

Job summary

A leading law firm in Los Angeles seeks a Real Estate Specialist to provide administrative and transactional support throughout the real estate closing process. This role requires attention to detail, organizational skills, and the ability to thrive in a fast-paced environment, with opportunities for hybrid work arrangements.

Qualifications

• 1-2 years of law office clerical experience required.
• Experience with Microsoft Office Suite is required.
• Willing to learn specific databases or software as necessary.

Responsibilities

• Open and manage new legal matters in firm databases.
• Collaborate with attorneys and staff to gather required information.
• Maintain spreadsheets tracking client data and deadlines.

Skills

Attention to detail

Organizational skills

Ability to work independently

Microsoft Office Suite

Education

High school diploma

Some college education preferred

Job description

Overview

McGuireWoods LLP is seeking a Real Estate Specialist to join the team in our Los Angeles (Century City) office. This role is an integral part of our real estate practice, providing comprehensive administrative and transactional support to attorneys throughout all phases of the real estate closing process. This is an excellent opportunity for a detail-oriented professional who thrives in a fast-paced, collaborative environment.

McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834.Diversity and inclusion are essential to how we do business, informing how we recruit, retain and promote lawyers and staff to serve clients. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance.OurApplicant Disclosuresdescribe your rights. OurPrivacy Statementdescribes how we will process and safeguard your personal data.

Responsibilities

• Open and manage new legal matters in firm databases and systems, ensuring accurate and complete documentation.
• Collaborate with attorneys, paralegals, and administrative staff to gather required information for matter setup.
• Maintain and update spreadsheets tracking client data, deadlines, billing codes, matter status, and other key metrics.
• Prepare and process signature pages and incoming signature packets, verifying accuracy upon receipt.
• Print loan documents, scan, and save them to designated locations in the document management system and/or send to clients.
• Prepare escrow packages and manage warehouse or custodial deliveries.
• Track recorded documents; scan, save, and distribute as needed.

Qualifications

• Requires high school diploma or equivalent with some college education preferred.
• One to two years of law office clerical experience.
• Experience with Microsoft Office Suite (Word, Excel, Power Point, etc.) is required.
• Strong attention to detail and organizational skills with an ability to handle multiple tasks simultaneously.
• Ability to work independently and as part of a team.
• Ability to work overtime as needed.
• Ability to utilize all firm provided software packages as required. Willing to learn practice or department specific databases or software as necessary.
• Experience with Fannie Mae/Freddie Mac multifamily loan programs and/or CMBS lending preferred.
• Ideal candidate will have experience from a lending side with an understanding of finance.

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