Real Estate Secretary/Paralegal

Adams & Martin Group; San Francisco (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

A legal staffing agency is looking for a skilled Legal Assistant/Secretary to support Real Estate and Land Use attorneys. The position involves significant transactional work with minimal litigation tasks. Key responsibilities include managing agreements, coordinating meetings, and preparing legal documents. Candidates must have at least 3 years of experience in a law firm, preferably with real estate or litigation background, and proficiency in Microsoft 365. This is a fantastic opportunity for those eager to contribute to a dynamic legal environment.

Qualifications

• Minimum 3 years of experience in a law firm, ideally in real estate or litigation.
• Proficient in Microsoft 365 (Word, Outlook, Excel).
• Experience with court rules and e-filing systems.

Responsibilities

• Support purchase/sale and leasing agreements.
• Manage attorney calendars and coordinate meetings.
• Prepare correspondence and maintain client files.

Skills

Real Estate and Land Use experience

Familiarity with court rules

Proficiency in Microsoft 365

Experience with document management systems

Education

3 years of experience in a law firm

Tools

Prolaw

DocuSign

Job description

Real Estate & Land Use Legal Assistant / Secretary

Our client is seeking a skilled Legal Assistant/Secretary to support their Real Estate, Land Use & Litigation attorneys. This position is 90% transactional legal support for the Real Estate and Land Use teams. Some litigation support will be required, but minimal. Prior Real Estate/Land Use experience is required.

Responsibilities

• Support residential and commercial purchase/sale and leasing agreements, including easements
• Coordinate signings, notary services, and recordings
• Assist with Public Records Act requests, ACCELA permitting, zoning and mapping research
• Conduct property information searches (e.g., TitlePro)

Administrative

• Manage attorney calendars; coordinate meetings, hearings, closings, and public meetings
• Prepare, format, and proofread correspondence, memoranda, and pleadings
• Open new matters, maintain client files, and ensure document control
• Prepare engagement letters, run conflict checks, and track deadlines
• Assist with time entry and LEDES billing
• Communicate professionally with clients, agencies, consultants, and opposing counsel

Education & Experience

• Minimum 3 years of experience in a law firm (real estate and/or litigation; multi‑practice support a plus)
• Familiarity with court rules and e‑filing (state and federal), land use/CEQA workflows, and real estate transaction processes
• Proficiency in Microsoft 365 (Word, Outlook, Excel, PowerPoint); WordPerfect a plus
• Experience with document management systems (Prolaw, Essential Forms, CAR Forms, DocuSign), e‑filing portals, and e‑billing (LEDES/Sage Timeslips)

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.