Legal Assistant

D3 Search; Los Angeles (CA); Hybrid; USD 95,000 - 116,000; Full time

Benefits offered by this job

401K

Generous PTO

Bonus opportunities

Career growth opportunities

Robust benefits package

Job summary

D3 Search is seeking a Legal Assistant focused on real estate transactions and public law for a CA-based regional law practice headquartered in Los Angeles, CA. The role is full-time with a tiered hybrid model and non-exempt status.

You will support six or more attorneys in a legal secretarial/executive assistant capacity across public law, corporate, and real estate transaction practices, handling a wide range of legal and administrative duties.

Qualifications

• Bachelor’s Degree or equivalent experience preferred.
• Experience in real estate transactional law, corporate transactional law and public law preferred.
• Proficient with Microsoft Office and document management systems.
• Ability to maintain confidentiality and exercise good judgment.
• Strong time management, organization and communication skills.
• Experience with e-filing and DocuSign preferred.

Responsibilities

• Manage phone lines, schedule calls, and communicate with clients, opposing counsel, courts and liaisons.
• Prepare agendas, reports and other legal documents.
• Process time entries, open matters, draft engagement letters and audits responses.
• Maintain calendars, reimburse expenses and handle administrative duties.
• Conduct legal research and manage paper and electronic files.
• Coordinate document deliveries and assist team as needed.

Skills

Real estate/public/corporate law

MS Office Suite

Confidentiality & judgment

Time management

Teamwork & communication

Education

Bachelor’s Degree or equivalent experience

Tools

DocuSign

e-filing

Job description

D3 Search is seeking a Legal Assistant (real estate trans. & public law) on behalf of a highly respected CA-based regional law practice with its headquartered office in Los Angeles, CA (90071).

Position Title:

Legal Assistant (real estate transactions & public law)

Location/Map:

Los Angeles, CA 90071

Employment Status:

Full-time/direct-hire employment. 40-hour week. Non-exempt role.

Employer Work Model:

Hybrid work model.

• Note: The firm offers a tiered hybrid work model — fully onsite for the first 30 days, 4 days in/1 day remote for the next 30 days and then transitioning to 3 days in/2 days remote after six (6) months.

Position Summary:

The Legal Assistant will support six or more attorneys (shareholders & senior attorneys) in a legal secretarial/executive assistant capacity. Provides a wide range of legal, administrative, and document processing services in the public law, corporate, real estate transactions and other transactional practice departments.

Duties & Responsibilities:

• Manages phone lines for supported attorneys, fielding calls, scheduling and initiating conference calls and conveying messages as necessary. Communicate with clients, opposing counsel, courts, and liaisons.
• Prepares agendas, reports and other legal documents.
• Processes time entry, opens new matters, drafts engagement letters and audits responses
• Makes reservations, processes reimbursement expenses, maintains calendar, collates information and other administrative duties, as needed by the department
• Conducts research
• Maintains legal files (both paper & electronic), organize and file documents in designated order, as well as prepare, keyboard, enter, proofread and process legal and administrative correspondence.
• Manages document deliveries and tracks final executed documentation
• Collaborates with team members, providing assistance when time permits

Skills & Competencies:

• ++Familiarity with the practice of real estate/public entity/corporate law.++
• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies.
• Strong ability to maintain high standards of professionalism, including the ability to maintain confidentiality (both client and internal), use good judgment and anticipate needs of attorneys with high volume practices.
• Strong attention to detail, organizational skills and ability to manage time effectively.
• Positive attitude, excellent interpersonal skills, communication skills and the ability to collaborate well as a team.

Qualifications & Prior Experience:

• Bachelor’s Degree or equivalent experience is preferred
• Prior experience working in a business law practice with exposure to real estate transactional law, corporate transactional law & public law areas.
• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies and experience with e-filing
• Exceptional computer skills with the ability to learn new software applications quickly
• Knowledge of DocuSign is preferred

Annual Compensation/Salary:

Salary range is up to 105K (DOE/DOQ) and the law firm (employer) offers a comprehensive & robust benefits package, 401K, generous PTO, annual reviews, lucrative bonuses, and career growth opportunities, etc.

D3 Legal Search, LLC (aka D3 Search) and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.