Real Estate Practice Assistant - Hybrid Growth Focus

Buchanan Ingersoll-Rooney; Fort Lauderdale (FL); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Paid Time Off

Floating holidays

Wellness program

Bright Horizons caregiving assistance

Emergency assistance fund

LinkedIn Learning access

401K program

Retirement savings plan

Job summary

Buchanan Ingersoll & Rooney PC in Fort Lauderdale, FL is seeking a Practice Assistant to support the Real Estate Practice Group. The role offers a hybrid work schedule with the option to work remotely 2 days per week after the first month of employment.

The ideal candidate will provide day-to-day administrative and legal support, maintain real estate transaction knowledge, and assist with billing, documentation, and client coordination in a fast-paced environment.

Qualifications

• Must have 5–10 years of legal assistant experience, preferably supporting a real estate practice.
• Strong proofreading and document preparation skills.
• Excellent oral, written and interpersonal abilities.
• Strong organization, attention to detail, initiative and follow-through.
• Positive, team‑oriented attitude.
• Ability to work independently and balance multiple busy attorneys while meeting deadlines.
• Proficient in MS Word, Outlook, Excel, PowerPoint, Teams, Zoom and document management systems.

Responsibilities

• Provide day-to-day administrative and legal support to attorneys in the Real Estate Practice Group.
• Maintain working knowledge of real estate transactions and related terminology.
• Prepare, revise, proofread, and format real estate documents and correspondence.
• Coordinate with paralegals to track items and dates for real estate matters.
• Manage attorney calendars, meetings, calls, and appointments.
• Run conflict checks and prepare engagement letters; onboard new clients.
• Assist with billing, time entries, and expense reports.
• Support events, seminars, and conferences as needed.
• Organize and archive documents and emails in the firm’s system, ensuring compliance.
• Input and manage timekeeper entries and reports; maintain client communications.

Skills

Legal assistant experience

Real estate knowledge

Proofreading

Document management

Calendar management

Communication skills

MS Office proficiency

Tools

MS Word

Outlook

Excel

PowerPoint

Teams

Zoom

DMS

Job description

Buchanan Ingersoll & Rooney PC in Fort Lauderdale, FL is seeking a Practice Assistant to support the Real Estate Practice Group. The role offers a hybrid work schedule with the option to work remotely 2 days per week after the first month of employment.

The ideal candidate will provide day-to-day administrative and legal support, maintain real estate transaction knowledge, and assist with billing, documentation, and client coordination in a fast-paced environment.