Real Estate Legal Practice Assistant — Transaction Support

FBT Gibbons; Denver (CO); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health care coverage

Paid time off

401(k) retirement plan with employer-m

Life insurance

Job summary

FBT Gibbons LLP is seeking a highly organized Legal Practice Assistant to support partners and real estate matters. The role emphasizes meticulous document handling, fee processing, and file opening within a collaborative team environment.

The ideal candidate has 3+ years of legal practice assistant experience, strong MS Office skills, and the ability to manage multiple priorities in a fast-paced setting, while maintaining confidentiality and professional client communication.

Qualifications

• 3+ years of legal practice assistant experience required.
• Transactional experience required.
• Strong proficiency in Microsoft Office; familiarity with DocuSign, Athennian, Simplifile preferred.
• Ability to learn firm software, including the CST workflow application.
• Ability to communicate professionally with clients and staff.
• Ability to multitask in a fast-paced environment while handling confidential information.

Responsibilities

• Prepare, revise, and format legal documents and correspondence using various software applications. Proofread documents and correspondence for content, spelling, grammar, language usage, and punctuation.
• Assist with real estate closings, including preparing closing documents, coordinating signatures, and organizing related materials.
• Prepare documents and applicable fees for Secretary of State and UCC filings and submit electronic filings as needed.
• Manage the business intake process, run conflict searches, draft engagement letters, and open new files.
• Maintain and manage timekeeper calendars, including court docket deadlines, conferences, teleconferences, depositions, and other meetings as requested.
• Assist as needed with projects, overflow work, administrative work, and other duties to provide support and to help with the workloads of attorneys, peers, and other colleagues throughout the firm.
• Manage administrative tasks, including, but not limited to, processing and distributing mail, preparing audit letter responses, completing expense reports, preparing check requests, and reviewing client billing statements.
• Use the CST workflow application to enter, manage, and monitor support requests, proactively communicating with attorneys and other timekeepers, assessing task urgency and capacity, and accepting appropriate assignments to support timely completion, workflow efficiency, and continued skill development.

Skills

Legal support experience

MS Office

CST workflow

Communication skills

Time management

Education

High school diploma

Tools

DocuSign

Athennian

Simplifile

CST workflow app

Job description

FBT Gibbons LLP is seeking a highly organized Legal Practice Assistant to support partners and real estate matters. The role emphasizes meticulous document handling, fee processing, and file opening within a collaborative team environment.

The ideal candidate has 3+ years of legal practice assistant experience, strong MS Office skills, and the ability to manage multiple priorities in a fast-paced setting, while maintaining confidentiality and professional client communication.