On-site Real Estate Transaction Coordinator — Smooth Closings

HomeServices of America; Windsor (CT); Hybrid; USD 26,000 - 36,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Paid Vacation (PTO)

401(k) with employer match

Flexible Spending Account

Job summary

HomeServices of America is seeking a highly organized Transaction Coordinator to support a top-producing real estate agent in Windsor, CT. The role ensures smooth daily operations, client interactions, and efficient transaction processing in a fast-paced environment.

Ideal candidates have real estate/admin experience, strong communication and multitasking skills, and a detail-oriented mindset. The position is on-site with competitive benefits and growth opportunities in a busy real estate office.

Qualifications

• Prior experience in real estate, administrative support, or transaction coordination preferred.
• Active real estate license a plus.
• Proficiency in Microsoft Office Suite, Google Workspace, MLS platforms, and CRM systems.
• Excellent communication, organizational, and multitasking skills.
• Strong attention to detail and ability to work independently under pressure.
• Discretion and professionalism in handling confidential information.
• Reliable transportation and valid driver's license (if errands or showings are required).
• Has a positive attitude and enjoys working with multiple clients.
• High school graduate or equivalent combination of training and experience.

Responsibilities

• Provide administrative support and calendar management for the agent.
• Coordinate showings and respond to calls, emails, and communications.
• Prepare and organize documents, contracts, and disclosures for listings and transactions.
• Maintain CRM, MLS listings, and internal databases.
• Serve as a point of contact for clients, lenders, attorneys, and vendors.
• Track deadlines and ensure timely paperwork through transactions.
• Assist in coordinating inspections, appraisals, closings, and milestones.
• Deliver excellent customer service before, during, and after transactions.
• Assist with marketing materials, listings, and social media posts.

Skills

Excellent communication

Organizational skills

Multitasking

Attention to detail

Education

High school diploma or equivalent

Real estate license (optional)

Tools

Microsoft Office Suite

Google Workspace

MLS platforms

CRM systems

Job description

HomeServices of America is seeking a highly organized Transaction Coordinator to support a top-producing real estate agent in Windsor, CT. The role ensures smooth daily operations, client interactions, and efficient transaction processing in a fast-paced environment.

Ideal candidates have real estate/admin experience, strong communication and multitasking skills, and a detail-oriented mindset. The position is on-site with competitive benefits and growth opportunities in a busy real estate office.