Real Estate Operations & Admin Specialist

Windsor Fashions; Santa Fe Springs (CA); On-site; USD 37,000 - 41,000; Full time

Job summary

Windsor is seeking a Real Estate Coordinator to support the Real Estate team in Santa Fe Springs. This full-time role focuses on administrative coordination, transaction tracking, and portfolio management, reporting to the Senior Real Estate Manager and Senior VP of Real Estate.

You will organize calendars, manage emails, track lease documents, prepare deal summaries, coordinate with attorneys, landlords, and brokers, and help maintain accurate records across our property database.

Qualifications

• 2-4 years of administrative support, executive assistant, office coordination, or real estate coordination experience.
• Exceptional attention to detail with commitment to accuracy across names, dates, locations, and documents.
• Strong organizational skills with ability to manage multiple priorities and deadlines.
• Proven calendar, correspondence, files, and follow-up management with minimal supervision.
• Clear, professional written and verbal communication.
• Discretion and reliability handling time-sensitive or confidential information.

Responsibilities

• Manage emails, phone communications, calendar scheduling, meeting coordination, and day-to-day priorities for Real Estate leadership.
• Organize and track pending real estate and legal transactions, including status, dates, approvals, and follow-ups.
• Support lease renewal processes by tracking dates, preparing deal summaries, and coordinating with landlords.
• Track phases of development and leasing pipeline, including new stores, relocations, renewals, expansions, and closures.
• Maintain accurate lease files, transaction records, property information, and contact lists.

Skills

Attention to detail

Organization

Time management

Professional communication

Calendar management

Tools

MS Office

Google Workspace

Excel

PowerPoint

Gmail

Google Calendar

Google Meet

Job description

Windsor is seeking a Real Estate Coordinator to support the Real Estate team in Santa Fe Springs. This full-time role focuses on administrative coordination, transaction tracking, and portfolio management, reporting to the Senior Real Estate Manager and Senior VP of Real Estate.

You will organize calendars, manage emails, track lease documents, prepare deal summaries, coordinate with attorneys, landlords, and brokers, and help maintain accurate records across our property database.