Real Estate Operations Coordinator

Arrive Realty brokered by eXp Realty; Chula Vista (CA); On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

Growth opportunities

AI tools

Team culture

Five-star service

Career advancement

Job summary

Arrive Realty in Chula Vista, CA is seeking a full-time, in-office role to support client, agent, and transaction workflows from contract to close. You’ll ensure all details are handled with care and excellence. This is a collaborative environment that leverages leading AI tools and industry technologies.

You will work directly with clients, vendors, escrow officers, lenders, and agents while growing your operations and project management skills in a fast-paced company.

Qualifications

• You are highly organized, proactive, and dependable.
• You communicate professionally and stay calm under pressure.
• You take ownership and follow up until tasks are completed.

Responsibilities

• Help clients, agents, and transactions move smoothly from contract to close.
• Collaborate with clients, vendors, escrow officers, lenders, and agents.
• Ensure every detail is handled with care and accuracy.
• Be a key part of the operations team to improve processes.

Job description

Arrive Realty | Chula Vista, CA

Full-Time | In-Office

Monday-Friday

$22-$30/hour + Performance Bonus Opportunities

What You'll Love About This Role

This is not a typical administrative position. You'll play a critical role in helping clients, agents, and transactions move smoothly from contract to close while ensuring every detail is handled with care. You'll work directly with clients, vendors, escrow officers, lenders, and agents while becoming a key part of our operations team.

This Role Offers

• Clear systems and processes with room for growth
• A collaborative team culture where everyone supports each other
• Industry-leading technology and AI tools
• The opportunity to develop valuable operations and project management skills
• A direct impact on creating five-star client experiences
• Career advancement opportunities as our organization continues to grow

Who You Are

You are the type of person who refuses to let things fall through the cracks. When a task is assigned to you, you don't consider it complete because you sent an email - you consider it complete when the outcome is achieved. You naturally follow up, ask questions, pick up the phone, and take ownership until the finish line is reached. You are highly organized, proactive, and dependable.

You communicate professionally, stay calm under pressure, and know how to balance assertiveness with empathy. You genuinely care about delivering an exceptional customer experience and take pride in helping clients feel informed, supported, and cared for throughout the process. You are excited about technology, enjoy learning new systems, and are eager to leverage AI and automation tools to become more efficient and effective.

What Success In This Role Looks Like

• Deadlines don't get missed
• Clients feel informed and cared for
• Agents trust that details are being handled
• Problems are identified and solved proactively
• Communication is clear and professional
• Tasks are completed to resolution - not just started
• No ball gets dropped

You May Be a Great Fit If You've Worked As:

• Executive Assistant
• Administrative Assistant
• Office Manager
• Operations Coordinator
• Project Coordinator
• Customer Success Representative
• Client Services Coordinator
• Recruiting Coordinator
• Event Coordinator
• Hospitality Manager
• Escrow Assistant
• Mortgage Assistant
• Property Management Assistant
• Real Estate Assistant

Don't have real estate experience? That's okay.

We can teach contracts, timelines, and real estate systems. We're looking for someone who already excels at organization, communication, customer service, and getting things done.

You'll Love This Role If You

• Naturally follow up until something is completed
• Take ownership instead of waiting for direction
• Enjoy organizing multiple projects and deadlines
• Like helping people and solving problems
• Aren't afraid to pick up the phone to get answers
• Learn technology quickly
• Take pride in being reliable and dependable

This Role Is Probably Not For You If You

• Need constant supervision to stay on track
• Struggle managing multiple priorities
• Prefer sending an email and waiting rather than actively following up
• Avoid difficult conversations
• Dislike learning new technology
• Get overwhelmed in a fast-paced environment

Compensation & Benefits

• $22-$30/hour based on experience
• Performance bonus opportunities
• Paid Time Off
• Health, Dental, and Vision Benefits
• Ongoing training and development
• Growth opportunities within a rapidly growing organization
• Team events, recognition, and a supportive culture

Compensation: $22 - $30 hourly