Real Estate Office Operations Coordinator — Mon-Fri 9–5

WTG Real Estate; Vancouver (WA); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Competitive wages

Paid vacation

9-5 schedule

Job summary

WTG Real Estate in Washington state seeks an organized administrative professional to support a team of Realtors helping clients buy and sell homes. You’ll be the hub for calendars, documents, and digital tools, ensuring timely communication and flawless coordination across listings and closings.

This role emphasizes detail, proactive problem solving, and a collaborative spirit. If you thrive in a fast-paced environment and enjoy building smooth internal processes, this is your chance to

Qualifications

• Detail-oriented and able to finish very detailed work.
• Ability to prioritize and manage multiple responsibilities.
• Enjoy dynamic environment where no task is above or below you.
• Driven to improve the client experience and internal processes.
• Strong interpersonal skills and excellent written communication.
• Proficient in Word, Excel, PowerPoint, Outlook and Internet skills.

Responsibilities

• CRM Management: Maintain and update client databases to ensure accurate, timely communication and follow-up
• Transaction Coordination: Manage the workflows and timelines involved in listings and purchases from start to finish
• Client Communication: Serve as a primary point of contact, providing consistent and professional communication throughout the buying or selling process
• Buyer Tour Coordination: Organize and schedule property showings tailored to client preferences and availability
• Email & Calendar Management: Efficiently handle inboxes, schedule appointments, and ensure team members stay on track
• Marketing Preparation: Assist in the creation and coordination of listing materials, brochures, and promotional content
• Social Media & Website Management: Oversee content creation, posting, and engagement across digital platforms to maintain brand presence
• Event Planning: Organize client appreciation events, open houses, and team functions from concept to execution

Skills

CRM Management

Transaction Coordination

Client Communication

Buyer Tour Coordination

Email/Calendar Management

Marketing Support

Social Media Management

Event Planning

Tools

Word

Excel

PowerPoint

Outlook

Job description

WTG Real Estate in Washington state seeks an organized administrative professional to support a team of Realtors helping clients buy and sell homes. You’ll be the hub for calendars, documents, and digital tools, ensuring timely communication and flawless coordination across listings and closings.

This role emphasizes detail, proactive problem solving, and a collaborative spirit. If you thrive in a fast-paced environment and enjoy building smooth internal processes, this is your chance to